We have an excellent and exciting opportunity for Boarding Officer – Ships Agency. We seek to give the opportunity to a candidate who ideally holds professional qualification in Shipping, Supply Chain, Logistics or Maritime Management. The position is based in Mombasa.
Duties & Responsibility:
Operational Duties
- Attend and participate in pre-planning meeting for all vessel calls
- Assist in preparing manifests both manual and systems based.
- Preparing crew shore passes on vessel call.
- Booking for Pilotage
- Co-ordination of vessel Master, marine team to ensure safe and timely vessel berthing.
- Expediting cargo discharge and or loading, ability to maintain proper stowage throughout the operations
- Preparation of outward cargo documents and lodging, vessel clearance/sailing of vessel.
- Coordinating with departments regarding vessel husbandry services.
- Crew change management, to process documentation, provide transport and any other crew requirements for on and off signers
- Any other duty assigned by supervisor and HOD from time to time.
Communication
- Advising principals on loading/discharging queries and progress report.
- Updating the customers, agency team, stakeholders on vessel performance on all the platform
- Preparation of SOFs, be checked and approved by the ships master
- Ability to synchronize with other vessel suppliers and monitor performance
- Emailing principles sailing reports/documents.
Stakeholder Management
- Liaising with principles and KPA staff regarding berthing position
- Liaising with government officials to obtain vessel clearance upon berthing
Equipment Management
- Coordinating and marshalling offshore equipment on berthing prospects.
- Advising technical team on equipment requirement for each vessel to ensure proper utilization.
- Assessing and conducting equipment repairs, during vessel operations
Draft Survey
- Organizing, scheduling and completing vessel and barge draft surveys for all vessel calls, to ensure acceptable standards are maintained.
- Examine vessel sounding and advising the captain on the state of vessel during berthing, operations and sailing of the vessel
- Prepare and submit draft survey reports for each vessel call to the various stakeholders
Key Performance Indicators
- Timely submission of documents.
- Timely Vessel berthing.
- Even vessel discharge/loading.
- Max intervals 2 hours intervals hold completion.
- Max 2 hours interval vessel sailing upon cargo operation completion.
- Timely daily discharge report and submission of the SOF to the office.
- Minimum trimmer working hours as per department set targets.
- Zero complain from the principal and the Master.
- Timely sharp reports.
Qualifications
- Professional qualification in shipping (ICS), supply chain or logistics.
- IT Proficiency in all Office Suites packages.
- ICMS training and knowledge in navigating the Kentrade system an added advantage.
- Knowledge on ERP software a must.
- A minimum of 2 years progressive experience in Ship Operations.
Competence & Skills
- Team player & self-motivated.
- Able to work under pressure.
- Honest, reliable & of high integrity.
- Attentive to detail and strong decision making
- Negotiation and problem solving ability
- Strong reporting skills on operations.
All interested persons to submit, through email, their application, CV, academic certificates, training certificate and testimonials to [email protected], attention the HR Manager. This advert runs for 7 days effective 10th September 2024 to 16th September 2024. Canvassing in will lead to automatic disqualification.