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HomeJobsU.S. Embassy Nairobi Hiring Supervisory Administrative Assistant

U.S. Embassy Nairobi Hiring Supervisory Administrative Assistant

Duties

The job holder supervises a team of Administrative Assistants and is responsible for the daily management, administrative tasks, and coordination of programs to support a diverse range of agency-funded activities executed by programs within CDC Kenya.

The incumbent leads a team of administrative professionals to complete this work. The role encompasses duties related to travel, administrative personnel duties, oversight of all TDYs, and logistics processes.

Additionally, the job holder actively contributes to the planning and coordination of operational activities that underpin the CDC Kenya cost share budget. Serving as a vital link, the incumbent acts as a liaison between the Country Director, Deputy Country Director, and other Program Directors at CDC, facilitating seamless coordination of agency activities including engagements with the Ministry of Health, County Governments, and multi-lateral partners. The position will report to the CDC Kenya Deputy Country Director – GS 15 USDH 96-CD1183.

Qualifications and Evaluations

Requirements:

EXPERIENCE: 

Five years of progressively responsible administrative management experience in a public health or international development program that includes administrative management of acquisitions, grants, contracts or cooperative agreement documentation and reporting, files management and exposure to external clients is required.

One year of supervisory experience of administrative staff is required.

JOB KNOWLEDGE:  

A detailed knowledge of overall management principles, guidelines and procedures related to public health and administrative operations, is required. The job holder must also have a detailed knowledge of the host country operational environment, including a good understanding of host government laws and regulations regarding public health-related implementing agreements. Advanced knowledge of other administrative procedures, regulations, and requirements is required.Education Requirements:

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Bachelor’s degree or host country equivalent in public administration, business administration, finance, public health or international development is required.Evaluations:

LANGUAGE:  

English: Level 4 – Fluent; speaking/reading/writing, may include the ability to translate
Kiswahili: Level 3 – Good working knowledge; speaking, reading & writing

SKILLS AND ABILITIES: 

Expert oral and written communication skills are required to develop and maintain effective, sustainable working relationships with national and international working partners. Strong leadership skills are required to lead results-driven project teams and workgroups.

The ability to think critically, analyze, understand, and discuss new program design, management, and implementation approaches is required. This includes the development of evaluation designs, use of reliable and valid instruments, and methods for data collection, analysis and reports. Intermediate user level of Microsoft Office applications including Microsoft Word, Excel, PowerPoint, Outlook, OneDrive, Teams. Keyboarding skills that include accuracy.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Nairobi, Kenyan may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.Other Information:

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HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. 

A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant.

The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given. 

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

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How to Apply

How to Apply:

All candidates must be able to obtain and hold a Police Clearance Certificate. 

To apply for this position, click the “Submit Application” button.  For more information on how to apply visit the Mission internet site.Required Documents:

To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:
• Residency and/or Work Permit
• Degree certificate
• Curriculum Vitae (CV)

Eligible Family Member Applicants:
• Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
• Passport copy
• DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email. 

For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Nairobi, Kenyan.

Apply

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