U.S Embassy Nairobi Hiring Administrative Assistant

About

Announcement Number: NAIROBI-2024-015 (S) R Hiring Agency: Embassy Nairobi Position Title: Administrative Assistant, USUN (USEFM) Open Period: 03/04/2024 – 03/15/2024 Format MM/DD/YYYY Vacancy Time Zone:GMT+3Series/Grade: FP – 0105 7 Salary: Not Specified Work Schedule: Full-time – 40 hours per week Promotion Potential: FP-7Duty Location(s): 1 Vacancy in

Nairobi, KE Telework Eligible: No For More Info: HR Section
 000-000-0000
 [email protected]

Overview

Hiring Path:• Open to the public
Who May Apply/Clarification From the Agency:For USEFM – FS is FP-7.  Actual FS salary determined by Washington D.C.

U.S. Citizen Eligible Family Members (USEFMs) – All Agencies

Security Clearance Required:Secret/Confidential ClearanceAppointment TypePermanentAppointment Type Details:
Definite not to Exceed 5 yearsMarketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.Summary:

The work schedule for this position is:

• Full  Time 40 hours per week

Start date: Candidate must be able to begin working within a reasonable period of time of receipt of agency authorization and/or clearances/certifications or their candidacy may end.Supervisory Position:NoRelocation Expenses Reimbursed:NoTravel Required:Not Required

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Duties

Basic Function of the Position: Supports intensive diplomatic engagement often of a sensitive nature by the Permanent Representative, Deputy Representative, and two expert level staff. Daily contact with foreign delegations, the united Nations and service providers in support of US Mission goals.

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Qualifications and Evaluations

Requirements:

EDUCATION and EXPERIENCE:  Secondary School Plus seven years of professional office experience as an Executive Assistant or equivalent or other organizational experience is required.

JOB KNOWLEDGE:

Education Requirements:

EDUCATION and EXPERIENCE:  Secondary School Plus seven years of professional office experience as an Executive Assistant or equivalent or other organizational experience is required.

Evaluations:

LANGUAGE: English level IV (Fluent) Reading/Writing/Speaking is required.

SKILLS AND ABILITIES:  Must have excellent interpersonal, administrative and organizational skills.Qualifications:

All applicants under consideration will be required to pass security certifications.

Equal Employment Opportunity (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

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Benefits and Other Info

Benefits:Agency Benefits:

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.Other Information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. 

A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant.

The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given. 

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

FURTHER, THE FOLLOWING APPLY TO EFMs, USEFMs, and AEFMs ONLY:

1. Current employees who used a hiring preference to gain employment who are within their first 90 calendar days of employment are not eligible to apply.
2. Candidates with a hiring preference who have already accepted a conditional offer of employment may NOT be extended a second conditional offer of employment unless and until they withdraw their candidacy for the first position in writing.
3. The following may also be considered when determining successful candidacy: nepotism, conflicts of interest, budget, etc.

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How to Apply

How to Apply:

All candidates must be able to obtain and hold a Secret clearance.

Interested candidates for this position must submit their application to the following link for consideration https://ke.usembassy.gov/jobs/  Click ERA site under Job OpeningsRequired Documents:

Please provide the required documentation listed below with your application:

• Copy of Orders/Assignment Notification (or equivalent)
• DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)
• High School DiplomaNext Steps:

Applicants who are selected for an interview will be contacted via email.

For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Nairobi, Kenya.

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