PSC Hiring Office Administrator II

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1. All first time users of the Online Recruitment and Selection system are required to register by providing ID / Passport Number, Surname, current Email address and a password to access the system.
2. To apply for any advertised job or internship opportunities, log into the system using the ID / Passport Number and the Password created in (1) above.
3. Applicant MUST ensure that information pertaining to personal details, professional and academic qualifications, experience, membership to professional bodies, referees and any other relevant information is provided before submitting the application. Incomplete applications will not be considered.
4. Applicants are advised to print and keep a copy of the Feedback Report (application summary) by clicking on the Report tab or Application Summary link on the Application Menu.
5. The Online Recruitment and Selection system allows applicants to amend/revisit their application(s) at any time BEFORE the Advert Closure Date.

Please Note

i) The online recruitment and selection system allows applicants to amend/revisit their application(s) at any time before the advert closure date.
ii) Section 100(4) of the Public Service Commission Act 2017 provides that a person who gives false or misleading information to the Commission is, on conviction, liable to a fine not exceeding Kshs. 200,000 or to imprisonment for a term not exceeding two years or to both such fine and imprisonment.

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OFFICE ADMINISTRATOR II- ONE HUNDRED (100) POSTS- V/NO. 105/2024

Basic Salary Scale: Ksh 32,700 – Ksh 42,690 p.m. (CSG 11)
House Allowance: Ksh 5,000- 10,000 p.m.
Commuter Allowance: Ksh 4,000 p.m.
Leave Allowance: As provided in the Civil Service
Annual Leave: 30 working days
Medical Cover: As provided by the Government
Terms of Service: Permanent and Pensionable

For appointment to this grade, a candidate must have: –

a Bachelors Degree in Secretarial Studies or Bachelor of Business and Office Management,
from a university recognized in Kenya;

OR

Bachelors Degree in Social Sciences plus a Diploma in Secretarial Studies from the Kenya
National Examinations Council (KNEC);

Duties and Responsibilities

This is the entry and training grade for this cadre. An officer at this level will work under the guidance of a senior officer. Duties and responsibilities at this level will include:-

(i) Taking oral dictation;
(ii) word and data processing;
(iii) managing e-office;
(iv) operating office equipment;
(v) handling telephone calls and appointments;
(vi) maintaining office diary and travel itineraries; managing office protocol;
(vii) ensuring security of office records, documents and equipment;
(viii) maintaining an up to date filing system in the office;
(ix) managing office petty cash;
(x) supervision of office cleanliness; and
(xi) undertaking any other office administrative services duties that may be assigned

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