The incumbent is expected to effectively cooperate with CO – Dar es Salaam, including with Programming Unit, Monitoring and Evaluation, Finance Unit, and other Technical Specialists of the ILO.
Description of Duties
- Streamline and maintain external contacts with government, employers’ and workers’ organizations, United Nations (UN) agencies and other international organizations and donors to exchange information and partnerships
- Strengthen partnerships (National and sub-national), including coalition building, to accelerate progress in achieving the project goals
- Support and work closely with the project stakeholders to coordinate and leverage resources and carry out promotional and advocacy campaigns.
- Support the development and dissemination of communication and information products and services ensuring compliance with applicable standards. Assist senior management with the internal communications in the Office.
- Develop and support the M&E officer to document and maintain and update webpages, databases, and content management systems, classifying information in compliance with applicable standards. Liaise with the project team and the project Manager for technical content, information on activities and issues of key importance.
- Lead the design, printing and dissemination process of the various publications developed under the project. In addition, provide administrative and office support services including drafting general correspondence, initiating, and following up on administrative actions, processing requests for translation and printing.
- Prepare and review communication and information products for layout and design in compliance with applicable standards.
- Conduct media reviews and disseminate relevant news within the Office and to Regional Office, HQ and other concerned parties as required.
- Liaise with media outlets and journalists to provide information on upcoming meetings and special events including on accreditation and other procedures governing media coverage of ILO events. Maintain and update a media contacts/distribution list.
- Keep abreast of changes to communication and information management methods, techniques, tools, standards, and guidelines and share information with concerned parties.
- Participate in the organization of meetings, conferences, campaigns, and other events by providing administrative support and ensuring the availability and dissemination of materials.
- Prepare inputs, run reports and extract and compile data and present information to support analysis and reporting needs including documenting and disseminating good practices and case studies from the project with the M&E officer
- Perform other duties as may be assigned by the supervisor, the Project Manager and the Director of CO-Dar Es Salaam
Required qualifications
Education
Completion of secondary school education. Training in a communication or information management-related area
Experience
- At least six years of experience in Communications especially in a position responsible for building partnerships of public organizations to achieve common goals and effective public communication. Experience being engaged in the development and management of project communication strategies and maintaining external communications; strong understanding of Labour issues, specifically child labour and Familiarity with ILO policies and procedures would be an advantage
Languages
Excellent command of English is required.
Competencies
- Proven ability to maintain working relationships with all project stakeholders (government, civil society, workers, unions, and employers), including coalition building and partnership promotion.
- Excellent knowledge of communication and /or information management techniques
- Excellent knowledge of producing and using multimedia products
- Good knowledge of planning and organizing events
- Ability to tailor communications for specific audiences
- Ability to search for and analyse information for a variety of sources
- Proven success in negotiating, with an ability to build consensus and gain cooperation from others to obtain information, provide resources, and accomplish goals.
- Experience in effective public speaking and advocacy, with the significant ability to explain issues to diverse audiences, advocate for solutions, and build consensus around a proposed plan of action and a set of deliverables.
- Proven success in facilitating meetings among a wide range of stakeholders, with the significant ability to align different sets of interests, identify common goals, develop agreed-upon next steps and deliverables, define, and identify roles and responsibilities, and hold stakeholders accountable.
- Decision-making and problem-solving skills.
- Drafting and web writing /editing skills
- Accuracy and attention to detail and skills in the design, layout, and formatting documents
- Excellent writing skills including an ability to nuance and adapt messages to culturally diverse audiences.
- Ability to work under time and political pressure and meet deadlines.
- Ability to work independently with a minimum of supervision.
- Proven ability to take ownership of all responsibilities, to act with integrity and transparency by maintaining social, ethical and organisational norms, and to meet all commitments within the prescribed time, cost and quality standards.
- Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.
