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About the Role
The Global Alliance for Improved Nutrition (GAIN) is seeking a Programme Associate to provide high level support and operational guidance to the GAIN Kenya country programme team. This role will be offered on a three (3) year fixed term contract, subject to availability of funding and will be based in Nairobi, Kenya.
The Programme Associate will be actively contributing to the smooth running of the project operations and facilitating effective communication between programme, operations and management teams in the Kenya office.
The Associate will also provide effective and efficient support to the Country Director (CD) to ensure smooth operational delivery. This includes senior level administrative, logistical and information management assistance for the CD.
Key Responsibilities include
- Consolidate and maintain up-to-date records of all the businesses supported by the different projects in GAIN Kenya.
- Follow up with the operations teams and other senior staff to ensure project approvals and payments are made on time.
- Advice and guidance focal point for all project related queries relating to administration, logistics and finance from implementing partners, service providers and Government officials.
- Manage, coordinate, and maintain calendar of the CD including appointments, meetings and travel.
- Responsible for organising internal and external meetings on behalf of the CD ensuring all necessary requirements are made e.g., meeting venue, equipment, presentations, prepare agendas.
- Secretarial support for meetings by the CD including drafting and circulating meeting agendas, preparing key documentation and minutes, communicating meeting reminders, confirming venues and arranging refreshments. Writing and distributing comprehensive minutes and action points to all members post meeting.
- Responsible for the procurement of service contractors in close collaboration with project managers; including the drafting of RFPs and assessment of incoming proposals.
- Responsible for the preparation and formatting of standard contracts and related documents (amendments and extensions), in strict compliance with the standard contracting process.
About You
The ideal candidate should have experience in project operations management providing administrative support preferably to multiple projects. Demonstrated experience providing executive support to senior staff in calendar, meetings, and logistics management. Confidentiality is required to succeed in this role.
In addition to this, the postholder should have proven ability to draft RFPs, assess incoming proposals, and preparation/formatting of standard contracts and related documents. Soft skills are highly valued in this role and as such will be required of the successful candidate.
The postholder should be highly flexible, with strong written and verbal communication and presentation skills, including a proven ability to communicate diverse and disparate information and messaging in simple and concise formats. An education background in bachelor’s degree level in business administration, international relations, communication or other related field or equivalent work experience is preferred.
About our Offer
The starting gross salary on offer for this role is from KES 2’207’664 – KES 2’519’424 per annum, depending on experience.
GAIN has a fair and competitive salary structure that allows for annual progression subject to good performance. In addition, GAIN offers a total of 37 days holiday per year (including annual leave, public holidays and additional office closure days), an attractive pension scheme and competitive insurance cover including health, travel and life assurance. We are committed to the health of our staff, especially in these challenging times, and have developed a programme of wellbeing that includes flexible and hybrid working, additional leave allowances, wellbeing days, mindfulness coaching and access to independent and confidential counselling.
GAIN also has a strong commitment to professional development. We will support you to grow in your career through both formal and informal training, and are committed to providing opportunities through internal recruitment, secondments, and promotion. All of this is delivered in a supportive and collaborative environment.
About GAIN
The Global Alliance for Improved Nutrition (GAIN) is a Swiss-based foundation launched at the United Nations in 2002 to tackle the human suffering caused by malnutrition. Due to COVID19, conflict in Ukraine and climate change, malnutrition and hunger have worsened significantly since 2019, reversing a decade of progress. There is growing recognition that our food systems need to change if we are to reverse these trends.
GAIN’s Strategy aims to transform food systems to make healthier diets from sustainable food systems accessible to all people and especially those whose are most vulnerable to shocks. By 2027, we aim to improve the access of 1.5 billion people to nutritionally enhanced staple foods, improve the access of 25 million people to healthier diets, and support positive food system change in 10 countries. This is bold and complex, and the only way to achieve this is to work together with partners including governments, businesses, and civil society at the country and global level. These goals, and the ways of achieving them, build on our twenty-year legacy of transforming people’s lives with improved nutrition through concerted action and effective policy change.
Our Working Culture and Environment
We provide a flexible working environment that includes a combination of home and office working opportunities through our global hybrid working policy. This encourages our staff to have a healthy work-life balance and increases staff motivation, enriches employee wellbeing, and improves performance and productivity.
All of our positions are based in one or more of GAIN’s designated offices as stated on our job advertisements. Successful candidates will be based in one of GAIN’s country offices and must have the existing right to live and work within a reasonably commutable distance of the relevant city / cities in which the role is advertised. Please note, that GAIN does not sponsor working visas and relocations.
GAIN reserves the right to withdraw an offer of employment for candidates who are considered to ineligible under the above conditions during or after the recruitment process.
For more detailed information please see the attached job description. To apply, follow the “Apply Now” link.
This advert closes on 1st September 2023. Early applications are encouraged. GAIN reserves the right to close this advert early should we receive suitable candidates ahead of the closing date.
The Global Alliance for Improved Nutrition is committed to equality of opportunity and creating an inclusive environment where diversity is valued. We are keen to reflect the diversity of our society at every level within our organisation and therefore welcome applications from talented and committed people from all backgrounds, representing the diverse societies we operate in.
Location
Nairobi, Kenya
Salary
KES 2’207’664 – KES 2’519’424 gross per annum, depending on experience.
Contract Type
Fixed Term
Duration
36 Months
Hybrid Working
Yes
Closing Date
01.09.2023
Additional Information
KE_Staff_benefits_summary_Recruitment.pdf
