The workplace is Nairobi, for a fixed term contract of two (2) years, subject to six months’ probation and it is open to Kenya nationals and residents with a valid work permit. We offer a competitive position in a lively and multicultural environment. Full time of 37.5 hours per week (under flexible time regime), and remunerated according to a salary table in shillings (basic minimum 291,975KES), including a supplementary pension scheme and medical insurance, offered to employees and their families under certain conditions.
After recruitment, the chosen candidate will occupy a specific Local Agent job Category 2, for a job description that can evolve according to the needs.
Main tasks:
- Procurement of office building and accommodations
- Follow up of tender procedures related to logistics and general backup of the Procurement Officer.
- Contract management of all office building, accommodations, security and HoD Residence related contracts
- Management and maintenance of office building
- Operational initiator in ABAC workflow
- Initiating Agent in ABAC Contracts
- Rent payments for all accommodations
- Support of staff for accommodation files
- Establishment and follow up of MoUs
- Establishment of invoices relating to MoUs and housing agreements.
- Co-location backup.
- Coordination and follow-up with relevant official bodies concerning water, electricity and other housing issues.
- Back-stopper in handling of the inventory management.
- Back-stopper/assisting in setting up of delegation storage facilities.
- Security Radios Maintenance and Inventory.
- Car fleet management backup
- Assisting/giving guidance in office Maintenance accommodations, residence refurbishment, repairs & maintenance & works.
- First line contact person for trouble shooting issues at the Official residence
- Coordination with office building management & other lessees.
- Any other duties assigned by the HoA or team leader
EDUCATION and experience required
- Kenya Certificate of Secondary Education (or equivalent in European education systems of 12 years of schooling)
Diploma in Purchasing and Supplies (Procurement) and/or Administrative/Logistics related courses – is an added advantage
- More than 5 years relevant work experience in management of Operations & Logistics and/or Administration and Procurement
Language qualifications
- Excellent knowledge of English (working knowledge)
- Knowledge of French would be an asset
TECHNICAL KNOWLEDGE
- Good knowledge of IT
- Knowledge of Commission’s administrative procedures and systems is an added advantage
SPECIALIST Knowledge
- Excellent knowledge of logistics in a large Delegation or International Organization
- Good knowledge of EEAS administrative and financial rules and regulations
SKILLS
Communication skills
- Excellent oral and written communication skills
- Good presentation skills and ability to develop and maintain a network of contacts with external suppliers and colleagues.
Interpersonal skills
- Excellent ability to deal helpfully with people
- Excellent ability to build productive & co-operative working relationships with other units and colleagues
- Excellent ability to promote high quality service standards
Intellectual skills
- Excellent capacity to identify a problem and provide solution.
- Capacity to pursue solution oriented approach
Management skills
- Ability to focus on priorities, to monitor and evaluate progress and to meet deadlines
PERSONAL QUALITIES
- Excellent level of flexibility to work under pressure and to respond quickly to new demands
- Excellent ability to perform duties with speed and accuracy without immediate and constant supervision
- Good organizational skills
- Team player
- A high degree of integrity and the ability to deal with confidential information
