Records Clerk (Ref: ZU/10/Adv/2/2024)
The Records Clerk will play a crucial role in maintaining an organised and efficient records management system at Zetech University. The ideal candidate is expected to be performance-oriented, a driven professional, and highly committed to ensuring the accuracy, security, and accessibility of records. The position requires proactive problem-solving, self-motivation, and a strong dedication to delivering services and support in a timely manner.
Duties and Responsibilities
Reporting to Records Clerk,the position holder will be responsible for the following,amongst others:
- Implement systematic sorting, weeding, classifying, indexing, and preservation of records.
- Collect, store, and distribute students’ and staff mail from the post office or designated collection points.
- Handle the issuance and communication of student-related matters such as results and certificates.
- Verify the authenticity and accuracy of student documents in accordance with established procedures.
- Maintain the security of archives and the registry to prevent unauthorised access.
- Ensure proper, secure, and computerised storage of documents for easy retrieval.
- Respond to internal and external information inquiries related to students and staff records.
- Provide necessary support in retrieving and furnishing required information.
- Ensure the cleanliness, orderliness, and proper arrangement of the registry, creating an organised and accessible environment.
- Assist in the implementation of Quality Management System (QMS) standards in record management.
Qualification & Experience
- A minimum of a Diploma in Records Management or a related area from an accredited and recognized university
- 1-2 years prior experience in a similar job in a busy environment
- Computer literacy and familiarity with standard office computer applications.
- Good record-keeping skills
- Well-developed verbal, written and communication skills
Interested candidates should send their applications to [email protected] quoting the job reference number on the subject line and; indicating their current and expected salary on their application letter, not later than 31st January 2024.
ZETECH UNIVERSITY IS AN EQUAL OPPORTUNITY EMPLOYER
Kindly note that only shortlisted candidates will be contacted.
Note: We do not ask for money in any step of the hiring process and all meetings including interviews will be held in our office in Ruiru or Mang’u: Beware of fraudsters.
