Closing on: Nov 14, 2024
Location: Victory Farms Logistics Centre, Nairobi
We are seeking a highly organized and proactive Administrative Assistant to support our Commercial Operations. This role is integral to ensuring the smooth running of our branches, efficient financial coordination, staff welfare, and successful management of events and hospitality.
Roles & Responsibilities:
Commercial Operations:
- Supply Management: Ensure branches are consistently stocked with day-to-day supplies to maintain seamless operations.
- Compliance Monitoring: Ensure all commercial employees adhere to PPE and uniform policies, maintaining a high standard of compliance and safety.
- Warehouse Maintenance: Oversee the upkeep of warehouses, coordinating with Procurement for any necessary repairs and maintenance to ensure optimal operation conditions.
Finance:
- Budget Coordination: Draft and manage budgets for Commercial events, ensuring cost-effective and efficient planning.
- Rent Management: Track and ensure timely payment of branch rents to avoid any operational disruptions.
- Invoice Processing: Ensure all invoices are properly approved and forwarded to the finance department for timely payment processing.
Employee Welfare:
- Welfare Coordination: Ensure employee welfare practices are consistent with company standards, promoting a positive and supportive work environment.
- Supply Management for Operations: Guarantee that Logistics Centres (LCs) and retail branches are well-stocked with essential items, including cleaning materials, PPE, and water, to support smooth operations.
Skills and qualifications:
- Diploma in Business Management or related field.
- At least 2 years experience in an administrative role.
- Strong organizational and multitasking skills to handle various administrative tasks efficiently.
- Excellent communication and interpersonal skills to interact effectively with staff, suppliers, and visitors.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management systems and procedures.
- Attention to detail and problem-solving skills to ensure high-quality administrative support.
- Adept at negotiation and able to handle specific procurement assignments.
Benefit:
- Visibility into the world’s fastest growing aquaculture company.
- Ideal for a candidate looking to dive into a mission-oriented Organization.
- The team is committed to the candidate’s success and will provide coaching, mentorship, and unique exposure to people and experiences that come from the most successful leaders in the entrepreneurial community and the social sector.
About Victory Farms
Victory Farms is building the most sustainable and scalable protein business in Africa through an innovative aquaculture business platform. This vertically integrated protein platform owns and operates the inputs to fish production: feed, genetics and hatchery.
The platform owns and operates farming sites, where tilapia is produced efficiently in the pristine waters of Lake Victoria (Kenya) and Lake Kivu (Rwanda). Victory then processes its fish and operates cold chain to move fresh and processed fish throughout Kenya and Rwanda. And lastly, Victory operates 80 retail locations in Kenya and 5 retail locations in Rwanda, where the fish are sold to tens of thousands of market ladies, who serve the mass market consumer.
Victory Farms aspires to be the world’s first truly regenerative aquaculture business. The Company uses two simple metrics to track its achievement toward this goal: carbon negative and biodiversity positive. The first major step to achieve carbon negative operations, the company has built the world’s first 100% geothermal feed mill. More programs are underway.
To achieve biodiversity positive on land and water, the Company has a number of land-based and water-based restoration projects, which can demonstrate progress toward improved biodiversity on all the company’s earth footprints.
How to apply
Please share your CV and cover letter expressing your interest and qualifications to [email protected] by 14th November, 2024. Indicate the Job Title as the email subject – Administrative Assistant