Manages or assists with a variety of human resources functions at Post, as well as American personnel services.
Duties may include, but are not limited to preparing personnel actions, performance management, training, supporting recruitment activities, assisting with American personnel services, awards program, etc.
MAJOR DUTIES AND RESPONSIBILITIES
American Services (90% of time)
- Cables:
Prepares Travel Message (TM) cables (such as TM3s, TM5s and TM8s), extension/curtailment, and reassignment at post cables for the supervisor’s review and maintains control of documents. Enters TM data into Overseas Personnel System (OPS).
- Allowances/Payroll:
Provides responses to questions about general allowance/entitlement questions, benefits such as educational travel, travel for children of separating parents, return of children over 21, etc. Refers to 3 FAM and Standardized regulations. Drafts/prepares any required telegram notifications and diplomatic notes for approval. Prepares cables to Financial Service Center (FSC) Charleston regarding post differential and post allowances for employees and their family members assigned to post.
- Other American Personnel Services duties:
Assists the main Point of Contact (POC) on American local employment program and Overseas Seasonal Hire Program (OSHP).
Assists in coordinating the NSDD-38 process for all USDH positions by drafting post response and collects reviews and approval for Front Office’s final concurrence.
Assists in coordinating post’s efforts to administer the Foreign Service Officer Test (FSOT) including soliciting for volunteers, coordinating a location as well as date/time, working with IT for logistics, and communicating with FSOT administrators, as necessary.
Researches HR databases to develop lists for special projects such as annual Mission-wide Cost Sharing Data Certification, ICASS workload counts, F-77 report for ACS’ emergency evacuation, and/or provide ad hoc reports and statistics.
Prepares annual diplomatic and consular list in accordance with FAM requirements for submission to MFA publisher.
Administrative Support (10% of time)
Extracts information from various automated and written files to generate a variety of recurring reports and statistical data for the HR section.
Drafts cables, HR correspondence such as letters, memos, simple management notices, etc.
Creates and maintains electronic OPFs. Manages files in accordance with USG retention and destruction guidelines. Assists HR team with projects, as required.
**Note: This position description in no way states or implies that these are the only duties to be performed by incumbent. Incumbent will be required to perform other duties as assigned by the agency.
Skills And Abilities:
- Good working knowledge of Microsoft Office (Word, Excel, Power point, Outlook, and Internet).
- Must have excellent customer service and communication skills to manage in-person and telephone contacts.
- Must be organized, diligent and able to work under pressure.
- Good interpersonal relationships are required.
- Regular requirement for keyboarding skills.
Knowledge
Good knowledge of human resources functions, prevailing practices and customs as they apply to compensation, retirement, medical, and other phases of personnel management is required.
