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University Of Nairobi Hiring Procurement & Administration Officer

The position is domiciled in the Department of Clinical Medicine and Therapeutics in the Faculty of Health Sciences, under the Fleming Fund Kenya Grant. This is a two (2) year project that will be conducted in several hospitals in Kenya to strengthen surveillance of antimicrobial resistance and antimicrobial use.

The position will be based at the Department of Clinical Medicine and Therapeutics and will report to the Principal Investigator.

Duties and Responsibilites


 Liaise with UON’s procurement department to ensure project complies with policies and procedures.
 Collate the project’s requests into the annual procurement and disposal plan as per the approved budget for management review and approval. Upload this plan onto the EPMIS portal.
 Liaise with activity leads in preparing, terms of reference and specifications of items/service requested. Follow up with the UON Procurement department on issuance of RFQs and tender documents.
 While working closely with UON Procurement department, participate in evaluation of RFQ documents while tracking the project burn rate.
 Work closely with the UON Procurement department on processing of requisition, LPOs and all other support documents.
 Give frequent updates to the Team Lead on procurement progress of the various requests.
 Provide a detailed monthly Procurement Analysis Report to the Team Lead while identifying any challenges with suggested solutions.
 Ensure all procurement documentation are in compliance with government policies, the Public Procurement and Asset Disposal Act and the funder(s) requirement, competitive procurement and value for money.
 Support the NASIC/MOH in forecasting, quantification and costing of microbiology reagents and consumables for inclusion in the KEMSA list for public procurement.
 Support NASIC to develop a costed plan for procuring maintenance contracts and a strategy for obtaining government funding.
 Conduct an economic analysis with an aim of providing costs of running an AMR surveillance in resource limited settings such as Kenya.

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