The incumbent provides a wide range of administrative and program support activities to CDC Kenya’s Office of the Director. Under the supervision of the Administrative Specialist, the incumbent also works as part of the CDC Kenya Office of the Director administrative staff pool in providing the full spectrum of standard and specialized administrative support including arranging travel, ordering office supplies, inventory control, conference/workshop coordination, time and attendance processing, directory maintenance, electronic country clearance (eCC) approval, contact relationship management, visa processing, etc. for both Nairobi and Kisumu field offices.
Qualifications and Evaluations
Requirements:
EXPERIENCE:
Two (2) years of work experience in administration and management is required.
JOB KNOWLEDGE:
Thorough knowledge of business principles, concepts, and methodology involved in administering document and data management systems and other aspects of an office environment.
Knowledge of the local and national culture; practices and rules to be able to interact with external contacts and to understand the working culture of Kenya government offices and partner organizations.
Education Requirements:
- Completion high school is required
- Minimum two years of College or University studies is required.
Evaluations:
LANGUAGE:
English: Level 4 – Fluent; speaking/reading/writing, may include the ability to translate
Kiswahili Level 3 – Good working knowledge; speaking, reading & writing
SKILLS AND ABILITIES:
The incumbent should have standard knowledge of administrative and clerical office procedures and budget formulation. Should have standard knowledge of office technologies such as copiers, computers, fax, scanners, etc.
The incumbent should have the ability to handle multiple priorities in a fast-paced environment and work independently and as part of a functional team.
The incumbent must show demonstrated ability to pay attention to details, to engage with subordinates, peers and superiors through timely and accurate communication.
The incumbent should have the ability to exercise judgement in scheduling appointments and coordination of events.
Must have strong telephone etiquette and good skills in dealing with persons of all ranks and be able to respond and communicate through phone calls calmly and accurately.
Good writing skills are required to write clear and concise email and documents.
Intermediate user level of Microsoft Office applications including Microsoft Word, Excel, PowerPoint, Outlook, OneDrive, Teams.
Proficiency in keyboarding and typing skills that include speed and accuracy.
HR office will provide testing of keyboarding and typing skills during recruitment.
EQUAL EMPLOYMENT OPPORTUNITY (EEO):
The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
Qualifications:
All applicants under consideration will be required to pass medical and security certifications.
Benefits and Other Info
Benefits:
Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Nairobi, Kenya may receive a compensation package that may include health, separation, and other benefits.
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.
Other Information:
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **
* IMPORTANT:
Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification.
A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant.
The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
How to Apply
How to Apply:
All candidates must be able to obtain and hold a Police Clearance Certificate.
To apply for this position, click the “Submit Application” button. For more information on how to apply visit the Mission internet site.Required Documents:
To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.
All Applicants:
• Residency and/or Work Permit
• Two years of College or University studies
• High school certificate
Eligible Family Member Applicants:
• Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
• Passport copy
• DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)Next Steps:
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
Thank you for your application and your interest in working at the U.S. Mission in Nairobi, Kenya.
Closed Period : 07/05/2024