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Country
Kenya
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Location
Kenya
Workplace location
NAIROBI-CHAI HSE(KEN)
Domain
Secretarial/Administrative Support
Type of contract
Fixed term position
Experience
Minimum 3 years
Candidate Profile
- Bachelors degree in a business related field
- At least 3 years’ experience in a similar role
- Planning & Organizational Skills
Activities
- Diary Management: Coordinating the department manager’s diary and office functions.
- Travel & Accommodation: Co-ordinating travel & accommodation for the departmental staff, as well as delegates on mission to the affiliate.
- Leave & Organogram Management: Preparing and following up the Departmental Leave Plans and ensuring update of the departmental organograms.
- Depots Coordination: Coordinating depot requirements / housekeeping at depots, physical movement and storage of unused furniture/files.
- Documents Management: Managing the entire chain of documents movement including digital archiving of records.
- Supporting the Department’s Employees: Managing telephone enquiries and handling of correspondence in their absence
- Stationery Management: Ordering and distributing stationery for the department based on requirements
- Support HR Campaigns: Follow-up on ongoing HR programs in the department to ensure timely completion
- HSEQ: Observing safety and security as prescribed by HSEQ guidelines.
Context & Environment
Administrative support for departments with spread over a large geographical area.
Additional Information
The position is responsible for administrative efficiency within the assigned department. This includes the co-ordination of all administrative roles and responsibilities for the department and interactions with all the other departments that support its activities.
