The Embassy of Sweden in Nairobi represents Sweden in Kenya, Somalia, Seychelles and Comoros. The Embassy also represents Sweden in UNEP and UN-HABITAT Embassy represents and advances Swedish policies, interests and values in political and economic relations, development cooperation, in trade and investment promotion and in cultural and information matters. It provides consular services to Swedish nationals and migration services to non-nationals.
The Embassy is now recruiting a Programme Administrator to Kenya Development Cooperation Section. In close collaboration with colleagues at the Embassy in Nairobi and Stockholm, the Programme Administrator will contribute to Sweden’s collective efforts to support sustainable development results for the poorest and most vulnerable in Kenya.
From 2021, Sweden has a strategy for our development cooperation in Kenya. The development cooperation strategy currently focuses on three thematic areas: 1) environment, climate, sustainable use of natural resources and biodiversity, 2) Human rights, democracy rule of law, gender equality and sexual and reproductive health and rights, and 3) inclusive economic development.
Within Kenya development cooperation section, the Programme Administrator will be part of a team of 18 colleagues who, together with partners, contribute to the implementation of the strategy. The team includes regional advisors based in Nairobi.
The embassy’s vision is to work based on agile principles to drive change and development, where holistic perspective, teamwork, follow-up, and close collaboration with partner organizations are at the center to increase the quality and learning in development cooperation. The embassy is looking for a flexible, thorough, and well-organized person with previous experience to the duties outlined below.
Key Roles & Responsibilities:
- You will support colleagues in managing the whole project cycle preparing of decisions and monitoring results as well as financial follow-up – in Swedish Development Cooperation Agency’s systems.
- You will be working as a support and control function assisting colleagues managing the development cooperation portfolio, focusing on quality assurance within the contribution management.
- You will (among other things) independently manage tasks in relation to administrative support to the section as well as programmes and projects in the development cooperation sections portfolio.
- You will be employed by the Embassy of Sweden in Nairobi and primarily report to the head of the development cooperation section.
Education, Competence & Experience:
- Academic degree in business, international relations, development studies, economy, or another relevant subject
- A minimum of three years previous work experience
- Fluency in oral and written English
- Good knowledge of good internal governance and controls, and of overall activity programming and processes.
- Experience in project management and monitoring.
- Good administrative skills, including excellent computer skills (Microsoft Office)
- Ability to work under pressure and manage multiple tasks
Personal Attributes:
We would like you to be self-motivated, open-minded and possess strong interpersonal skills. A genuine interest in project administration and management is a pre- requisite. The work requires an ability to work and communicate with governmental and non-governmental actors as well as with international stakeholders and various development partners in Kenya.
What to expect as an employee:
- Medical Insurance (family eligibility is subject to completion of probation)
- Pension benefits (subject to 5 years employment)
- 28 days of annual leave
- Gym allowance
- Competitive remuneration
How to Apply:
Interested individuals are invited to submit a 1-page Cover Letter, a CV, and a minimum of 3 professional references to GAP Recruitment, no later than March 1st, 2024. If you are not a citizen of Kenya, please attach a copy of your Kenyan work – and residence permit.
All candidates must be legally able to work and reside in Kenya with the correct visa/work permit status, or demonstrate eligibility to obtain the relevant permit. The responsibility lies on the successful candidate to 1. Obtain the relevant permit, 2. Pay fees for the permit, 3. Make arrangements to relocate & 4. Meet the costs of relocation. The Embassy of Sweden does not sponsor visas/work permits. Work permits will not be arranged by the Embassy.
The email subject should be Programme Administrator
Only shortlisted candidates will be contacted. The terms and conditions for locally employed staff apply. The employment will start with a minimum of 6 months probation.
Any form of canvassing will lead to automatic disqualification.
