JOB GROUP “L”
No Of Positions: 1
Salary Range: KES (42970-59120)
House Allowance: KES 28000
Commuter Allowance: KES 6000
Job Requirements
For appointment to this grade, an officer must have: –
i. Served in the grade of Assistant Office Administrator I or Senior Office Administrative Assistant for a minimum period of three (3) years;
ii. Bachelor’s Degree in Secretarial Studies or Bachelor of Business and Office Management from a recognized institution;
OR
Business Education Single and Group Certificates (BES & GC) stage I, II, and III from the Kenya National Examinations Council in the following subjects; –
(a) Shorthand III (110 w. p. m);
(b) Typewriting III (50 w.p.m.)/Computerized Document Processing III;
(c) Business English III/Communications II;
(d) Office Practice II;
(e) Commerce II;
(f) Office Management III/Office Administration and Management III;
(g) Secretarial Duties;
iii. Diploma in Secretarial Studies from the Kenya National Examinations Council or any other government training institution or Diploma in Public Relations and Customer Care from a recognized institution.
iv. Certificate in computer applications from a recognized institution; and
v. Shown merit and ability as reflected in work performance and results.
Job Description
Duties and responsibilities at this level will entail:
i. Taking oral dictation;
ii. Managing e-office;
iii. Word and data processing;
iv. Operating office equipment;
v. Maintain office diary, appointments and travel itineraries;
vi. Attending to visitors/clients;
vii. Handling telephone calls;
viii. Coordinating schedules of meetings;
ix. Ensuring security of office records, equipment and documents, including classified materials;
x. Maintaining an up to date filling system in the office;
xi. Establishing and monitoring procedures for record keeping of correspondence and file movements;
xii. Preparing responses to simple routing correspondence;
xiii. Managing office protocol and etiquette;
xiv. Ensuring security, integrity and confidentiality of data; and
           xv.         Undertaking any other office administrative services duties that may be assigned.Apply