ADVERTISEMENT: PROGRAMME SUPPORT OFFICER
ROLE PURPOSE
The post holder will be accountable to the Programme Manager for supporting Finance, HR, IT, supply chain and Administration services in programming contexts. The post holder will be responsible for ensuring compliance with SCI global standards, policies, and practices. The position also plays a key role in effectively supporting program implementation activities in line with the annual and country strategic plans.
In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.
KEY AREAS OF ACCOUNTABILITY
Supply Chain
- In charge of warehouse at field office level, ensure TIMs and other warehousing records are updated daily.
- Support programme staff to develop procurement plans.
- Support in the development of field level framework agreement.
- Coordinate field office procurement requests and LPOs for local procurements liaising with Supply Chain Officers in Nairobi and Programme Implementation team
- Coordinate delivery and recording of items sourced from local suppliers working closely with Nairobi supply chain team.
- Information sharing with suppliers and vendors and capacity building them on the SCI procedures and systems.
- Timely and accurate processing of payment through PROSAVE system.
- Maintain records including allocation of assets and GPEs assigned to Field Office.
- Communicate with IT and Supply Chain for maintenance or upgrading or replacement of any asset assigned asset and GPE assigned to specific Field Office.
Financial accounting, planning and budgeting
- Assist with documentation at field office level. Consolidate all financial documents generated at field office and send to relevant officers in Nairobi; these include supplier invoices, staff liquation, Mpesa payment lists, receipts, etc.
- Assist as needed with daily programming accounting operation in liaison with Finance Officers in Nairobi; these include payment of suppliers, processing activity advances, payment of casuals, etc.
- Monitor field office and guesthouse utilities costs e.g. water, electricity, telephone/Mobile usage, billing, and others related office utilities.
Fleet and Warehouse
- Support the time timely and accurate processing of items of TiMs.
- Generate warehouse reports periodically and advice PM on effective warehouse management.
- Support the disposal of identified and agreed assets and GPE.
- Keep an updated record of GPE and asset and lead in asset and GPE verification at field level.
- Ensure timely and cost-effective fleet maintenance.
- Share movement plans on a weekly basis.
- Ensure accuracy of fleet service charge model and share accurate data and fleet report monthly with the fleet officer in Nairobi.
- Ensure hired vehicles meet the SCI safety standards.
- Effectiveness of fuel consumption.
- Support drivers on fleet policy compliance.
Contract Duration: 12 months
Number of Vacancies: 1
Work Location: Dadaab
QUALIFICATIONS AND EXPERIENCE
- A Degree in Social Sciences or Business Administration from a recognized University.
- Strong knowledge/experience HR and admin, logistics and financial management.
- Demonstrates a strong drive and commitment to achieve agreed objectives
- Minimum three year’s relevant experience in Support Services within a busy organisation
- Good communication skills.
- Experience working in protracted refugee set up and understanding of local context, language and dynamics.
- Understand of local dynamics, local context, and language.
- Driving skills is an advantage.
- Excellent interpersonal skills with the ability to maintain confidentiality
- Proficiency in working with computers particularly spread sheets and word processing
- Experience of working within a team and team building.
- Fluency in English, both verbal and written, is required.
- Commitment to Save the Children’s values.
THE ORGANIZATION
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.
We are working towards three breakthroughs in how the world treats children by 2030:
- No child dies from preventable causes before their 5th birthday
- All children learn from a quality basic education and that,
- Violence against children is no longer tolerated
HOW TO APPLY
Please apply in English saving your CV and covering letter as a single document, including your salary expectations for this role. To see a full a job description, please visit our website at www.savethechildren.net/jobs
We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse. Employment is subject to our Child protection standards including background checks and adherence to our Child Safeguarding Policy.
Save the Children is an equal opportunity employer and seeks to employ and assign the best-qualified talent.
Female Candidates are encouraged to apply.
Disclaimer:
Save the Children International does not charge any kind of fee at whichever stage of the recruitment process, nor request for medical examination or records and does not act through recruitment agents whatsoever.
5 JUL 2024
19 JUL 2024 – 09:20 EAT
KENYA
PROGRAMME OPERATIONS
PERMANENT
FULL-TIME