VACANCY
PCEA Kikuyu Hospital, one of the leading Mission Hospitals, works to promote the well-being of all people through provision of affordable, comprehensive healthcare services while witnessing the Love of Christ through healing. We provide specialized services in: – Ophthalmic, Orthopedic and Dental, as well as General Medical services.
ADVERTISEMENT
Job Title: Hostel Matron
Reports to: Principal School of Nursing
Job Summary
The purpose of Hostel Matron is intended to create a safe, supportive, and conducive living environment where students can thrive academically, socially, and personally.
Duties and responsibilities
Students Welfare:
- Ensure the students hostel environment is academically and socially conducive to learning.
- Create a welcoming and supportive environment for hostel students.
- Help to settle in all new boarders and participate in orientation process, ensuring as far as possible that any settling in problems are resolved.
- Promote a sense of community and foster positive relationships among students.
- Address and resolve any conflicts or issues that arise between students
- Provide guidance, support, and assistance to students as needed.
- Ensure the hostel environment is conducive to the health and well-being of students.
Emergency Response:
- In the event of an emergency such as fire, natural disaster, or medical crisis, the warden plays a crucial role in coordinating evacuation procedures, providing assistance to students, and liaising with emergency services as needed.
- Keeps detailed records of any significant illnesses / injuries encountered by boarders and oversee their recovery, and monitoring as necessary.
- In case of emergency, such as illness, he/she will ensure timely arrangements for treatment and communication with the Principal.
Policies, Rules and Regulations:
- Establish and communicate hostel rules and regulations to students.
- Enforce compliance with rules and address any violations or misconduct promptly and implementing appropriate disciplinary measures when necessary
- Maintain discipline and ensure a respectful and harmonious living environment.
- Setting expectations for behavior
- Ensures maintenance of discipline and decorum in the common room.
- Pursue, at an appropriate level, all complaints relating to common room items like television.
- Resolve day-to-day issues of the hostel and keep log of all complaints made by students and follow up with the principal for corrective measures
- Ensure no illegal activities are conducted in the hostel premises including but not limited to use of illicit drugs.
- Take appropriate action against such misbehavior and disciplinary issues of the students.
Safety and Security:
- Implement and enforce safety and security protocols within the hostel premises.
- Conduct regular inspections to ensure compliance with safety standards.
- Respond promptly to emergencies and take appropriate action.
- Collaborate with relevant authorities or emergency services when necessary.
- Oversee the overall security of the hostel premises.
- Monitor hostel entry and exit points, ensuring that only authorized individuals are allowed in
- Take necessary steps to prevent unauthorized access and coordinate his/her responsibility with the Security Officers.
- Conduct regular inspection of the dining hall, especially when students take their meals and enforce discipline and decorum in the dining hall.
Maintenance and Repairs:
- Conduct regular inspections to identify maintenance needs or safety hazards.
- Undertake daily room inspections, ensuring that rooms are kept to a good standard and to identify any hygiene and cleaning concerns.
- Coordinate and oversee routine maintenance and repairs of the hostel premises.
- Promote adherence to hostel policies and procedures
- Liaise with internal and approved external contractors or vendors for repairs and maintenance services.
- Ensure cleanliness and hygiene standards are upheld throughout the hostel.
- Supervise all the activities in the hostel including upkeep of the facility, and general wellbeing of the students
- Periodically verify hostel furniture and fittings and liaise with services manage for fixing.
- Ensure the hostel facilities are used appropriated and are not misused or damaged.
- Ensure that the overall ambience of the hostel premises remains worth living
Administrative Tasks:
- Manage the hostel registration process, including check-ins and check-outs.
- Maintain accurate records of students, bookings, and occupancy rates.
- Coordinate room assignments and maintain an updated inventory of hostel facilities.
- Complete administrative tasks such as reports, incidents reports
- Verify financial transactions such as payment of accommodation fee and managing expenses.
Communication/Liaison/reporting:
- Serve as a point of contact between the students, school administration and external stakeholders such as parents/guardians. Effective communication skills are essential for conveying important information, addressing concerns, and maintaining positive relationships with all parties involved.
- Maintain effective communication channels with students and hostel management.
- Provide regular reports to the management regarding hostel operations and issues.
- Address inquiries, concerns, or feedback from students and their guardians.
- Collaborate with other staff members to ensure seamless coordination.
- liaise with the principal and finance to ensure clearance of finalists students before graduation.
Essential Qualifications
Academic and Professional Qualification
- Diploma in Housekeeping
- KCSE certificate
- Prior experience in hostel management, student housing, or a similar role.
Experience
- Minimum of 3 years experience in managing a hostel.
General skills and Personal Attributes
- Prior experience in hostel management, student housing, or a similar role.
- Strong interpersonal and communication skills to interact effectively with diverse students.
- Maturity with excellent organizational and problem-solving abilities.
- Knowledge of safety and security procedures and ability to respond to emergencies.
- Familiarity with relevant legislation and regulations related to hostel management.
- Proficient computer skills for maintaining records and managing administrative tasks.
- Ability to work flexible hours, including evenings and weekends if required.
- Empathy, patience, and a genuine interest in supporting residents’ well-being.
How to Apply:
For more details and how to apply, please visit the Hospital website.
Website: www.pceakikuyuhospital.org
Application deadline will be on 24th October 2024. Only shortlisted candidates will be contacted.
PCEA Kikuyu Hospital is an equal opportunity employer. We celebrate diversity and are committed to creating an all-inclusive environment for our employees, clients, partners and the community.