Short Term Consultant – Financial Management Guidance Developer, CFYE Kenya.
Project Overview and Role:
The Challenge Fund for Youth Employment (CFYE) is a 7-year and €134 million programme funded by the Netherlands Ministry of Foreign Affairs, that aims to create a prosperous future for 230,000 young women and men in the Middle East, North Africa, Sahel & West Africa and Horn of Africa regions.
The Fund will be supporting initiatives in 23 focus countries that will offer youth, in particular young women, opportunities for work that is demand-driven and productive, offering a stable income and safe working conditions, and that is contributing to their personal development and social protection.
Private sector, civil society and knowledge institutions will be invited to submit proposals geared to scalable solutions for creating more and better jobs and income generating opportunities for youth. Solutions will in particular focus on an integrated approach that addresses the shortcomings on the demand side (jobs) and supply side (skills) and bridging the mismatch between these two in the labour market.
Job Overview:
We are looking for one or multiple experts that will be supporting in creating guidance materials and workshop content for our implementing partners (IPs) on how to formalize and improve their financial management (FM) procedures and to improve and/or develop a related FM policy.
Primary Duties and Responsibilities:
The Financial Management Guidance Developer will create guidance materials (general guidance documents and a policy template) and content for a clustered workshop to be hosted on good financial management around the following topics:
• How are approval of invoices and payments organised, who has approval authorities for payments and up to which value and what controls / checks are in place.
• How are petty cash procedures setup, including cash counts, reconciliation to records and thresholds for petty cash payments.
• How are fixed assets monitored, is there a fixed asset register and who is responsible for keeping track.
• How are costs and revenue recognized in the financial system.
• How are salaries processed from financial system perspective, what controls / checks are in place.
• What are the financial month-end procedures the company follows.
• What Accounting Policies are in place; description on valuation of different aspects.
Also similar guidance materials need to be developed on policies and procedures around procurement around the following topics:
• What procedures to follow for procurements of different values (thresholds).
• How different quotations are requested for high-value procurements and what requirements are in place.
• Who is responsible and who decides / approves final selection.
• Management of preferred supplier list / approved contractor list.
• How conflicts of interest are managed.
In addition to the above, the Financial Management Guidance Developer will also take into consideration the lessons learned and other information from the Financial Management Coaches in developing the guidance.
Level of Effort and Reporting:
The Financial Management Guidance Developer will report to the Finance Manager and Technical Delivery, Strategy and Impact Manager. However, they will need to work and coordinate closely with other members of the Challenge Fund Team, as and when demanded by assigned tasks. The expected level of effort for this role is 6 days in total. Expected start date is 15th of November and end date 15th of January.
Required Qualifications:
Core Competencies:
• Experience developing suitable training materials and templates financial management procedures
for the topics at hand
• Experience supporting private sector entities and NGOs with designing or improving financial
management processes
• Experience with execution and/or design of financial management processes at different stages of
organizational development
• Being able to process a lot of information quickly and gaining understanding of current situation
• Good cross-cultural communication and interpersonal skills and able to interact professionally with
culturally and linguistically diverse clients
How to Apply:
Interested and qualified candidates are kindly invited to submit a resume (in English). This vacancy is also open for internal CFYE/Palladium candidates. Remuneration will be based on background and experience.
Deadline: November 9, 2023.
Company Overview:
About Palladium – Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value.
We work with governments, businesses, and investors to solve the world’s most pressing challenges. With a team of more than 3,000 employees operating in 90 plus countries and a global network of over 35,000 experts, we help improve economies, societies and, most importantly, people’s lives.
Equity, Diversity & Inclusion – Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice.
We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics.
These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.
Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at [email protected] and we will be in touch to discuss.
Safeguarding – We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”.
We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.
