Human Resources Assistant (INT9778) – Oxfam
The Role
Oxfam is seeking a passionate and dedicated Human Resources Assistant to provide essential support in various HR functions, contributing to the organization’s performance and mission to end poverty through the empowerment of its people.
Key Responsibilities:
Recruitment and Selection:
- Collaborate with recruiting managers to develop, review, and finalize job profiles and staff requisitions.
- Prepare and circulate authorized recruitment advertisements in line with Oxfam’s branding guidelines and practices.
- Facilitate long-listing and short-listing of candidates, prepare employment contracts, terms of reference, and job profiles.
- Coordinate interview processes, update recruitment progress through eACRU system, and maintain accurate records.
Information Management:
- Ensure confidentiality, accuracy, and up-to-date maintenance of all HR documentation, including personal records.
- Manage the staff database in GOLD and provide HR data for monthly and quarterly reports.
- Process medical records and payroll inputs promptly.
- Facilitate expatriate staff’s visa and permit requirements.
HR Service and Support:
- Manage time-sheets for Humanitarian and partner staff, adhering to donor requirements.
- Support line managers in orienting and inducting new employees with HR welcome packs.
- Assist Global Humanitarian Support Personnel with work authorizations and permit/visa tracking.
- Collaborate with the Logistics team to set up temporary sub-offices in designated response areas.
- Respond to employee queries, following labor regulations and Oxfam HR policies.
What we are looking for:
We seek a candidate who is deeply committed to Oxfam’s mission to end poverty and embraces our feminist principles of empowerment, accountability, and inclusion.
Skills and Competence:
- Minimum Bachelor’s Degree or Higher National Diploma in HR, Psychology, or Business Administration.
- At least one year of HR/Office administration or relevant experience.
- Proficient in communication systems, office management, and organizational skills.
- Familiarity with local labor regulations.
- Strong computer skills, including email operations.
- Effective communication, patience, and courtesy.
- Ability to work under pressure and in insecure areas.
- Flexibility, adaptability, and initiative.
- Team player, capable of making decisions and managing workflows.
We offer:
Oxfam provides a competitive salary and a comprehensive benefits package, including flexible working options, generous pension scheme, annual and additional leave allowances, life assurance, and more. We are committed to staff development, offering various learning and development opportunities.
Flexfam:
We recognize the importance of flexible working arrangements to build the future Oxfam. We are open to discussing flexible arrangements that suit individual needs.
How to apply:
To apply for this position, please submit your up-to-date CV and a Cover Letter outlining your suitability against the essential criteria in the job profile.
Our values and commitment to safeguarding:
Oxfam is dedicated to preventing unwanted behaviors at work, such as sexual harassment, exploitation, abuse, and financial misconduct. We prioritize the welfare of everyone we engage with, including children, young people, adults, and beneficiaries. All staff and volunteers are expected to uphold our values and code of conduct.
Diversity and Inclusion:
We strive to foster diversity and gender equality within our organization. We encourage applicants from diverse backgrounds to apply and commit to becoming a more inclusive workforce that can effectively address global challenges.
Join us in our mission to overcome poverty and inequality, and be part of the change we want to see in the world.
