OFFICE OF THE ATTORNEY GENERAL & DEPARTMENT OF JUSTICE
VACANCY ANNOUNCEMENT
Applications are invited from suitably qualified persons for the following position:
Position: Assistant Office Administrator III (CSG 12)
Vacancy No: 4/2024
Number of Posts: Thirty (30)
Terms of Service: Permanent and Pensionable
(a) Salary and Other Benefits:
- Basic Salary: Ksh 28,620 x 1,110 – 29,730 x 1,120 – 30,850 x 1,150 – 32,000 x 1,170 – 33,170 x 1,250 – 34,420 x 1,300 – 35,720 x 1,380 – 37,100 per month.
- Allowances:
- Commuter Allowance: Ksh 4,000 per month
- House Allowance: As per the region deployed
- Leave Allowance: Ksh 4,000 per annum
- Leave Entitlement: 30 working days per annum
(b) Duties and Responsibilities:
This position serves as the entry and training grade for this cadre, with the Assistant Office Administrator III working under the guidance of a senior officer. Key duties and responsibilities include:
- Taking oral dictation
- Processing words and data from manuscripts
- Operating office equipment
- Ensuring security of office equipment, documents, and records
- Attending to visitors and clients
- Handling telephone calls and appointments
- Maintaining an up-to-date filing system in the office
- Supervising office cleanliness
- Undertaking other office administrative duties as assigned
(c) Requirements:
For appointment to the grade of Office Administrative Assistant III (CSG 12), candidates must possess:
- Educational Qualifications:
- A Kenya Certificate of Secondary Education (KCSE) with a mean grade of C- (minus) and at least a grade of C (plain) in English or Kiswahili, or an equivalent qualification from a recognized institution.
- Professional Qualifications:
- A Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC) OR
- Business Education Single and Group Certificates (BES & GC) from KNEC in the following subjects:
- Typewriting III (50 w.p.m.) or Computerized Document Processing III
- Shorthand II (80 w.p.m.)
- Business English II or Communications I
- Office Practice II
- Secretarial Duties II
- Commerce II
- Office Management III or Office Administration and Management III
- Additional Requirements:
- A Certificate in Computer Applications from a recognized institution
How to Apply:
Candidates who meet the above requirements are requested to apply by filling out the Application for Employment Form (OAG&DOJ.1.2024), available on the OAG&DOJ website www.statelaw.go.ke. Completed applications should be scanned as a PDF and emailed to [email protected] or sent to the address below by 21st November 2024, 5:00 pm:
THE SOLICITOR GENERAL
Office of the Attorney General & Department of Justice
P.O. BOX 40112-00100
NAIROBI
Please Note:
- The OAG&DOJ is an equal opportunity employer committed to diversity and gender equality within the organization. Persons with disabilities, women, youth, and those from marginalized areas are encouraged to apply. Applicants with disabilities should indicate their status in the application letter for ease of identification.
- Only shortlisted applicants will be contacted.
- Canvassing in any form will lead to automatic disqualification.
- Shortlisted candidates will be required to produce originals of their National Identity card, academic and professional certificates, transcripts, and other testimonials during the interview.
Hon. Dorcas Adour, SC, OGW, EBS
Attorney General
