The overall purpose of this job is to provide administrative support to assigned division/department to ensure efficient and effective service delivery in the division/department
ROLES AND RESPONSIBILITIES
Compile weekly, monthly and quarterly reports for the division/department in conformity with the expected standards;
Draft, type, dispatch and follow up internal and external correspondences for the Head of Department / Division in line with requirements;
Facilitate departmental/divisional meetings including scheduling meetings, availing meeting documentation and ensuring the meeting room is setup in line with requirements;
Record the division/department meeting’s minutes and action points and follow up with respective staff for implementation to ensure they are actioned timeously;
Manage the Head of division/department’s diary including scheduling, rescheduling and the related communication in line with the requirements;
Receive and attend to internal and external correspondences for the Head of division/department and forward and follow up with the relevant staff to ensure they are actioned timeously;
File and maintain departmental/divisional documents including file tracking to ensure ease of retrieval;
Request for transport for staff in the division/department in line with specified requirements;
Assist the Head of division/department to prepare and monitor capital expenditure budget;
Any other responsibilities that may be assigned to the job holder by the supervisor from time to time.