Principal Office Administrator – Internal Advert
Permanent & Pensionable Application Deadline Jul 28th 2023JOB GROUP “N”No Of Positions: 1
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JOB GROUP “N”
No Of Positions: 1
Salary Range: KES (56370-87360)
House Allowance: KES 35000
Commuter Allowance: KES 8000
Job Requirements
For appointment to this grade, an officer must have: –
i. Served in the grade of Chief Office Administrator for a minimum period of three (3) years;
ii. Bachelor’s Degree in Secretarial Studies or Bachelor of Business and Office Management from a recognized institution;
OR
Bachelor’s Degree in Social Sciences plus a Diploma in Secretarial Studies from a recognized institution;
iii. Certificate in Secretarial Management Course from Kenya School of Government or any other Government Training Institute;
iv. Certificate in Computer Application from a recognized institution; and
v. Demonstrated professional competence in management of office Administrative services.
Job Description
Duties and responsibilities at this level will entail:
i. Taking oral dictation;
ii. Using e-office to research and process data;
iii. Operating office equipment;
iv. Attending to visitors/clients;
v. Handling telephone calls;
vi. Handling customer inquiries and complaints;
vii. Coordinating schedules of meetings and appointments;
viii. Coordinating travel arrangements;
ix. Ensuring security of office records, equipment and documents, including classified materials;
x. Ensuring security, integrity and confidentiality of data;
xi. Establishing and monitoring procedures for record keeping of correspondence and file movement;
xii. Maintaining an up to date filling system in the office;
xiii. Preparing responses to routing correspondence;
xiv. Managing office protocol and etiquette; and
xv. Any other office administrative services duties that may be assigned.
