PERSONAL ASSISTANT TO THE MANAGING DIRECTOR
Madison General Insurance Kenya Limited, a subsidiary of Madison Group and a leading provider of general insurance products throughout Kenya, is recruiting for the above position.
Personal Assistant to the Managing Director
We are seeking an organized, proactive, and detail-oriented Personal Assistant to support the Managing Director (MD) in achieving strategic goals and managing daily operations.
The ideal candidate will have exceptional communication skills, an ability to manage confidential information with discretion, and a high level of professionalism.
This role is pivotal in ensuring the MD’s office runs efficiently, supporting decision-making, and acting as a liaison between the MD and internal/external stakeholders.
Key Responsibilities
1. Schedule and Calendar Management
• Efficiently manage the MD’s calendar, scheduling meetings, appointments, and events to optimize time.
• Coordinate travel arrangements, accommodations, and logistics for both domestic and international trips.
• Proactively anticipate scheduling conflicts and adjust appointments as needed.
2. Communication and Correspondence
• Serve as the first point of contact for internal and external communications with the MD’s office, filtering and prioritizing emails, calls, and messages.
• Draft, review, and edit reports, presentations, memos, and other documents on behalf of the MD.
• Maintain effective communication channels between the MD and senior management team, ensuring alignment and follow-up on key initiatives.
3. Meeting Preparation and Support
• Organize, prepare agendas, and coordinate logistics for meetings led by the MD, ensuring relevant documents are compiled and distributed.
• Attend meetings, take minutes, and track actionable items, ensuring timely follow-up.
• Conduct research and prepare briefing materials, summaries, and background information for the MD as required.
• Preparation and circulation of Board Meeting reports to directors
4. Office Administration
• Support the MD’s office with various administrative duties such as document management, expense reporting, and maintaining an organized filing system.
• Act as a point of contact between the MD’s office and various internal departments for logistical and operational support.
Preferred Qualifications
• Education: Bachelor’s degree in Business Administration, Management, Communications, or a related field.
• Experience: Minimum of 2 years of experience as a personal assistant, administrative assistant, or similar role supporting C-suite executives in a fast paced environment
• Familiarity with the Insurance Industry
Skills and Competencies
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to manage multiple tasks and projects with competing priorities and tight deadlines.
• Strong analytical skills with a high attention to detail.
• Professional discretion, integrity, and a strong sense of confidentiality.
Applications should be addressed to the Group Human Resources Manager, Madison Group Limited, Email: [email protected] so as to be received by Monday 12th November, 2024.