The IT PMO shall be responsible for the maintenance of defined project management systems and standards to ensure the successful delivery of projects undertaken by Jubilee Holdings Ltd – IT through effective facilitation, tracking and reporting on ongoing projects.
The job holder shall contribute to the achievement of the overall business strategy by providing project leadership as project manager for assigned regional projects, assistance, and guidance to project coordinators for entity specific projects and teams on the best use of project management tools and approaches throughout the project lifecycle to increase their effectiveness, efficiency and minimize the risk of project failure.
The job holder shall also be responsible for project governance to ensure the set rules, regulations and policies are adhered to for effective delivery of assigned projects.
Main Responsibilities
- To initiate, actively monitor and track project schedules, risk, and issues, providing regular updates to key stakeholders to maintain focus on key risks and issues and ensure timely intervention with appropriate mitigations.
- Implement governance and project management standards across the assigned projects portfolio, including tracking, monitoring, and updating the status of program deliverables while contributing to maturity of project management within the organization.
- Prepare project reports and distribute periodic project portfolio level reports to the relevant stakeholders both at project level and management level.
- Facilitate and/or contribute to post implementation reviews, identify lessons learned and manage program-level lessons learned repository, including dissemination of lessons learned to project teams.
- Co-ordinate and contribute to assurance and quality review processes relating to assigned projects through the company audit and compliance functions.
- Support implementation of the quality strategy, including any processes and templates, across all assigned projects and coordinate quality activities to meet quality objectives.
- Manage the portfolio-level benefits register, ensuring that all benefits are planned, monitored and benefits realization is tracked on assigned projects.
- To manage the central information repository for all assigned projects ensuring all project documentations are complete and up to date. Be the single point of truth on all project information on assigned projects.
- To provide administrative coordination support to individual project teams as required to ensure that project targets are achieved including facilitating effective change management.
- To perform any other duties as may be reasonably assigned by management.
