The Monitoring & Evaluation Assistant will report to the MEAL Manager. He/She will be responsible for working alongside the MEAL manager and MEAL officers in spearheading monitoring, evaluation, learning and reporting activities in the IRC Kakuma program by working with the Health, Nutrition, WPE and Safe Programming programs to ensure that all activities are carried out and challenges addressed on time for overall project goal realization.
Supervision of M&E systems and tools in use.
- Liaise with the Kakuma west Sub County Monitoring and Evaluation team to avail all the MOH tools required for data collection and reporting in the facilities.
- Support MEAL Manager & Officers to conduct continuous on job training to the program staff on the MOH and IRC tools utilization on an ongoing basis to ensure data collected meets the quality requirements.
- With the MEAL officers conduct support supervisory visits to the facilities to ensure the data management systems are used effectively and take part in meetings aimed to improve the systems in place.
- Assist MEAL Officers to document any challenges reported by the users in regard to the usage of the data collection tools and share with the M&E manager.
Monitoring and evaluation
- Take lead in conducting regular data review meetings at the health facilities across the camp noting the actionable points and lessons learnt.
- Update data in the respective databases in use and provide information to the program staff on request.
- Participating actively in enforcing of quality assurance, quality control and quality improvement measures for all field programs intervention.
- Support MEAL Manager/assistant in conducting routine data quality audits to identify and resolve systemic problems affecting data quality; and document findings from data quality audits and store in project files to ensure collective and sustainable access.
- Support the program staff in their routine activities by participating in facilitating and documentation.
- Support in designing data collection tools and databases required by the program staff for aggregation and analysis of information.
- Conduct field monitoring visits and document learnings and share lessons
- Work with partners staff to ensure that data is collected and entered into databases and/or tracking sheets, and/or the data platform on a regular basis.
- Data management of KHIS data, HIV & TB data, Nutrition reports, Knowledge and attitude surveys and Disease surveillance.
Grant Management and compliance:
- Work with the field teams to ensure that program indicators are tracked through regular field visits
- Work the MEAL manager/officers in reviewing all reports to ensure that data provided is reliable and accurate and that target indicators are met and explanations provided where indicators are not met.
- Ensure that programs are on track through keeping and updating indicators tracking matrix.
Staff capacity building
- Train staff on data management procedures, quantitative and/or qualitative data (support on; Cleaning, sorting, categorizing and organizing data).
Administrative duties
- Administratively manage the MEAL incentives clerks.
Client Responsiveness and Accountability
- Support in conducting regular FGDs and meetings with different stakeholders to solicit feedback on
- Work with MEAL officers to prepare help desk reports from the CFR and share with the manager.
Qualifications
- Diploma in Health Records & Information Management, Monitoring and Evaluation or any other related field.
- Bsc in Health Information management, Monitoring and Evaluation or equivalent with at least 3 years of field experience.
- Computer literacy with possible advanced Ms Word, Ms Excel, Ms PowerPoint and Ms access.
- Knowledge in computer statistical packages (EPI INFO, SPSS and Stata).
- Strong data interpretation skills, report writing and presentation skills.
- Ability to undertake MEAL activities based on guidance from the supervisor.
- Possess a basic understanding of Monitoring and client feedback mechanisms and functions.
- Good written and verbal communication skills.
- Fluent in Microsoft Office applications, especially Excel, Word and PowerPoint.
- Demonstrated experience in capacity building and mentoring of staff.
- Experience in use of data to inform decision-making, planning, and performance monitoring
- Strong management skills (Managing, motivating and developing staff)
- Ready to work in difficult environmental conditions.
- Must be flexible and culturally sensitive.