Intern, Procurement and Operations
Funded under the US President’s Emergency Plan for AIDS Relief (PEPFAR) through a cooperative agreement with the US Centers for Disease Control and Prevention (CDC), Palladium Development and Consultancy Kenya Ltd (Palladium Kenya) is implementing the Kenya Health Management Information Systems (KeHMIS) III program, a 5-year funding to support the Kenya Ministry of Health, County Governments and healthcare service delivery partners to implement technological innovations in health information systems.
The Intern, Procurement and Operations will work as an integral member of Palladium Kenya’s KeHMIS III finance team.
The position is based in Palladium’s Kenya office, Nairobi.
You and Your Career:
If you are a problem-solver, collaborator, and doer, and you have an interest in Procurement, Finance and Administration we are interested in hearing from you.
We are a learning organization and provide growth opportunities from the start. We pride ourselves on giving you the freedom, resources, and guidance to chart a fulfilling career!
Position Summary:
The Intern, Procurement and Operations works as an integral member of Palladium Kenya’s KeHMIS III project operations team reporting to the Finance and Administration Lead.
The position will be responsible for procurement process, including sourcing suppliers, obtaining quotes, and negotiating prices, preparing documents for posting into the accounting system, and ensuring proper filing of documents in hardcopies and electronically. The incumbent will be required to be proactive to provide day–to–day financial and administrative support.
Primary Duties and Responsibilities:
Procurement & Logistics:
- Support procurement team in sourcing suppliers, obtaining quotes, and negotiating prices.
- Maintain procurement records, including purchase orders, invoices, and delivery receipts.
- Monitor inventory levels and reorder supplies as needed.
- Coordinate the shipment and delivery of products and materials.
- Coordinate field travels schedules/plans, ensuring timely support to travellers.
- Support conferences, workshops and meetings with registration and documentation of participants.
- Maintain and update inventory register to ensure all issued items are recorded.
Accounts Payables:
- Match invoices to the Purchase order, and goods received note for posting into the system.
- Confirm that the prices charged as per the invoices match the purchase order.
- Follow up with the procurement and other teams for supporting documents to enable payments processing.
- Support logistics services/needs required for project activities, travel, and events.
- Follow up with the vendors for invoices in the statements but not posted in the Palladium Kenya system.
- Photocopy, scan and maintain files manually and electronically.
Office Administration:
- Maintain office inventory.
- Maintain records, documentation, and files for finance, operation & administration work.
- Assist with photocopying, scanning and documents retention, both hard and soft files.
- Work with the team to ensure timely payment of utilities and other bills.
Required Qualifications:
- Bachelor’s degree in finance, administration, procurement, or a related field from a recognized University.
- Good interpersonal and communication skills.
- Keen attention to detail.
- Time management and prioritization skills.
About Palladium:
Palladium is a global company working to design, develop and deliver positive impact on the lives and livelihoods of people around the globe; broaden access to health, water, power, and infrastructure; build enduring, sustainable, and transformative institutions and market systems to address global challenges; and conserve the natural world. We operate in over 90 countries and have a workforce of 4,000 talented, motivated, and diverse staff of all religions, races, languages, and gender identities.
Equity, Diversity & Inclusion – Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice.
We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.
Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at [email protected] and we will be in touch to discuss.
Safeguarding – We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.