Job Description
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their lives.
The IRC has been working in Kenya since 1992, providing crucial services across the two refugee camps, Dadaab and Kakuma, and a number of counties (Garissa, Turkana, West Pokot, Samburu, Kajiado, Lamu and Nairobi) implementing programs in the sectors of health, nutrition, governance & rights, women’s protection & empowerment, Economic Recovery and Development, as well as providing emergency response through a network of field offices and a range of institutional and community-based partnerships.
Job Purpose/Objective
The Finance Officer will be responsible for ensuring IRC systems and procedures of internal controls are followed when committing financial transactions in the field office and assist the Finance Manager in financial matters in the field office.
The position will supervise a Finance Assistant. The position will be responsible for among other duties; Review bank and integra reconciliations and monitoring balance sheet accounts, processing of non-PO payment, preparation of cash forecast, Support in BVA preparation and grant monitoring. staff training and capacity building.
Key Responsibilities
Field Finance Reporting and Auditing.
- Responsible for preparation of non-PO invoices journals and submission to the workflow for review and approval.
- Coordinate with Human resources department to ensure the incentive payroll is timely submitted to Finance by 20th, of every Month for review and proper allocation is done to ensure the available grants are proportionately charged.
- Responsible for running the balance-sheet accounts and reconciling on timely manner. Follow up and monitoring outstanding
- Advances and Payables for timely liquidation.
- Any long outstanding balances to be brought to the attention of the Finance Manager for further action.
- Support the Audit focal person during Audit procedures by Internal and External Auditor.
- Ensure all program advances are accounted for as per advance policy.
- Review and confirm the filling system is properly organized in the folder for easily accessible and reference.
- Review of taxation schedule for per-diem prepared by Finance Assistant to ensure the information is properly captured and accurate before submission to Nairobi for payroll deduction by due date.
- Support Finance Manager in preparing BVA/Monitoring and participated during BVA review meeting.
Integra System Payment Processing.
- Reviewed and ensure approved vendor invoices and non-invoice processed by Finance Assistant are posted on integra system.
- Review and ensure that all supporting documents are fully signed and sequentially filed.
- Coordinate with all relevant staff to ensure that the outstanding POs are invoiced and accurately paid in time.
- Create and Upload Dynad journals entries arising from balance sheet account reconciliations and any other reclasses and submit to Finance Manager.
- Prepare payment Journal greater > USD 10K of invoice including incentive payroll and payment journals and submit to the workflow for approval and ensure timely posting and settlement is done.
Bank & Cash management.
- Responsible for reviewing bank reconciliation statement prepared by finance assistant to ensure its accuracy.
- Work with relevant departments to provide the necessary information to help us develop accurate cash forecasts and ensure adequate cash is available for field operations.
- Monitoring cash usage, requirements and regularly informing finance manager or field coordinator on the liquidity position.
- Review and ensure MPESA payment statement is reconciled with Integra Mobile money account and report unreconciled item to finance manager and relevant staff.
Staff Support, Training, and management.
- Daily supervision and review of other tasks of finance assistant for efficiency & effectiveness.
- Support the finance manager to create and sustain a healthy finance team environment of mutual respect and accountability where team members strive to achieve excellence.
- Provide integra users/members with capacity support, information, tools, and other resources to improve performance and achieve team/organizational objectives.
- Provide other support to volunteers, interns and other staff as may be necessary.
Qualifications
- Knowledge of Excel and ERP system an added advantage.
- Working knowledge of accounting software such as Microsoft 365 a plus
- Ability to work under pressure and meet deadlines and be well organized.
- Ability to carry out work with a high degree of integrity and maintain confidentiality.
- Strong communication skills
- Any other duties as may be assigned by supervisor.
- Be adaptable and flexible with a view to taking on board new tasks and new assignments in due course.
Required Qualifications:
- Bachelor’s degree in accounting, Finance or CPA-II.
- Computer literate with significant experience in excel, accounting packages & Integra accounting system will be an added advantage.
- The candidate should be mature, with a stable personality and ability to maintain confidentiality.
- Minimum working experience of 3years in the same capacity.
Standards of Professional Conduct: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct.
These are Integrity, Service, Accountability and Equity. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons.
Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other encouraging benefits and allowances.
Equal Opportunity Employer: IRC considers all applicants on the basis of merit without regard to race, sex, color, religion, sexual orientation, age, marital status, veteran status, or disability.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
Kenyan nationals are encouraged to apply. International allowances are not available for this position. Salary and employee benefits are compliant to the Kenyan NGO Sector.
Disclaimer:
Please take note that International Rescue Committee (IRC) does not ask for any fees in connection with its recruitment processes.