International Rescue Committee Hiring Finance Assistant

Requisition ID: req46344

Job Title: Finance Assistant

Sector: Finance

Employment Category: Fixed Term

Employment Type: Full-Time

Open to Expatriates: No

Location: Lodwar, Kenya

Work Arrangement:

Job Description

Job Summary:

Finance Assistant will be responsible for ensuring IRC systems and procedures of internal controls are followed when committing financial transactions in integra-Data system and ensuring correct financial dimensions are correctly used and adequate cash is available to implement the program activities.

Key Responsibilities:

• Ensure that all cash payments are fully supported and are authorized at set limits as per IRC Kenya delineation chart before disbursement.
• Prepare the Invoice Journal and payment journal and submit to workflow for Finance Manager approval and ensure the same are posted into integra system after approval.
• Manage integra data entry for accounts payable and accounts receivable by ensuring the information are accurate and the correct financial dimensions are used before processing.
• Monitor and track cash advanced to program and support staff on monthly basis and ensuring timely liquidation of advances by preparation of liquidation journal to be reviewed by finance Manager.
• Responsible for preparation of taxation schedule for per-diem paid to staff every Month and submit to Finance Officer for review and approval before submission to Nairobi for payroll deduction by 14^th of every Month.
• Monitor and track all vendor invoices submitted to Finance and ensure they met the 3-way match before processing the invoice journal. Ensure that the vendor invoices are processed on timely manner.
• Responsible for preparation of Journal for all cash received or deposited into bank account and submit to the workflow for approval.
• Ensuring that vendors payments journals are settled in a timely manner.
• Responsible for preparation of bank reconciliation statement on a bi-weekly basis for field bank account and any discrepancies are brought to attention of Finance Officer or Finance Manager.
• Maintain an organized and well documented Filing folder for invoice journals and payments journals in sequential filing system for easy retrieval and ensure that Invoice / Payment Journals are well supported with relevant original documentations.
• Support in retrieval of documentation during the auditing and verification of financial documents as requested by Donor/auditors.
• Carrying out finance officer duties in his absence.
• Any other duties as may be assigned by supervisor.

Qualifications

• Knowledge of Excel and ERP system an added advantage.
• Working knowledge of accounting software such as Microsoft 365 a plus
• Ability to work under pressure and meet deadlines and be well organized.
• Ability to carry out work with a high degree of integrity and maintain confidentiality.
• Strong communication skills.
• Be adaptable and flexible with a view to taking on board new tasks and new assignments in due course.
• Minimum CPA II qualification or University degree.
• At least 1year of finance and accounting experience in a similar post.

Standards of Professional Conduct: The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Code of Conduct.  These are Integrity, Service, Accountability and Equality.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others.

Gender Equality & Equal Opportunity: IRC is an Equal Opportunity Employer, and we value diversity at our organization. We do not discriminate based on race, religion, color, national origin, sex, gender, age, marital status, veteran status, disability status or any other characteristic protected by applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request reasonable accommodation.

Kenyan nationals are encouraged to apply.  International allowances are not available for this position. Salary and employee benefits are compliant to the Kenyan NGO Sector.

Disclaimer:

Please take note that International Rescue Committee (IRC) does not ask for any fees in connection with its recruitment processes. 

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