International Organization for Migration (IOM) Hiring Finance Assistant- 2 Posts

Job Vacancy: Finance Assistant (2 positions)

Organization: International Organization for Migration (IOM)

Location: Regional Office, Nairobi, Kenya

Reference: IOMRONBO/SVN/016/2024

Classification: General Service Staff, Grade G-5

Type of Appointment: Special Short Term Graded Contract (9 months, with possibility of extension)

Estimated Start Date: As soon as possible

Application Deadline: July 24, 2024

Core Functions / Responsibilities

1. Manage financial resources by monitoring and controlling assets, reserves, funds, supplies, etc.
2. Assist in preparing annual budget submissions and revisions, including estimating staff costs and other expenses.
3. Extract and input data from various sources in financial or accounting systems.
4. Provide guidance on accounting, budget, and financial-related issues.
5. Assist in preparing the payroll by executing validity checks on monthly payroll results.
6. Review all types of payments, ensuring they are duly authorized and supported.
7. Create new Vendor Accounts in PRISM.
8. Verify vendor claims for accuracy and conformance with IOM finance policies.
9. Perform claim verifications to ensure that purchases/services are properly authorized.
10. Assist in preparing budget, accounting, financial, and statistical reports.
11. Provide assistance with staff services such as travel, expense claims, document retrieval, etc.
12. Ensure systematic completion of all posted payments and other accounting documents.
13. Manage the Petty Cash of the office.
14. Perform other related duties as required.

Required Qualifications and Experience

Education:

• High School diploma with five years of relevant experience; or
• Bachelor’s degree in Business Administration, Accounting, Finance, or related fields with three years of relevant professional experience.

Experience:

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, E-mail, Outlook); previous experience in SAP is an advantage.
• Attention to detail and ability to organize paperwork methodically.
• Discreet, detail- and client-oriented, patient, and willing to learn new things.
• Prior work experience with international humanitarian organizations or in a multi-cultural setting is an advantage.

Skills:

• Knowledge of MS Office products and good computer literacy skills are required.

Languages:

• Required: Fluency in English and Kiswahili (oral and written).
• Desirable: Working knowledge of French or any other UN Official language is advantageous.

Required Competencies

Values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work competently and committedly, exercising careful judgment in meeting day-to-day challenges.
• Courage: Willingness to take a stand on important issues.
• Empathy: Shows compassion and makes people feel safe, respected, and fairly treated.

Core Competencies – Behavioral Indicators Level 1:

• Teamwork: Promotes effective collaboration within and across units to achieve shared goals.
• Delivering results: Produces and delivers quality results in a timely manner, committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge, and innovate.
• Accountability: Takes ownership of achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages clear and open communication, explaining complex matters in an informative, inspiring, and motivational way.

Other Information

• Any offer made to the candidate is subject to funding confirmation.
• Appointment is subject to medical certification and verification of residency, visa, and authorizations by the concerned Government.

How to Apply

Submit a cover letter indicating the Position Title & Special Vacancy Notice Number (SVN No.), and a CV with telephone and e-mail contacts including 3 Referees (Supervisors) to:

IOM, RO Human Resources Department
E-mail: [email protected]

Posting Period: From 10.07.2024 to 24.07.2024

Note: IOM does not charge a fee at any stage of the recruitment process (application, interview, processing, or training). IOM does not concern itself with information on applicants’ bank details.