Head, KASNEB Foundation & Senior Accountant Open At Kenya Accountants And Secretaries National Examinations Board (KASNEB)  

The KASNEB Foundation is registered under the Trustee Perpetual Act Cap. 164 Laws of Kenya. The Foundation was launched on   24 July 2020 to implement the Kenya Accountants and Secretaries National Examinations Board’s (kasneb) Corporate Social Investment (CSI) programs and as a sign of kasneb’s commitment to providing financial assistance in the form of bursaries and loans to needy students who wish to pursue the kasneb qualifications.

The aim of the Foundation is to target eligible applicants in the entire country as a way of giving back to the society. The Foundation will also serve as one of the vessels that will drive kasneb’s commitment to enabling the achievement of the National Development Agenda, Agenda 2063 of the African Union on Inclusive growth and sustainable development for African States and the Sustainable Development Goals (SDGs): Number 4 and 17 on providing access to quality education and Collaboration and Partnerships for the successful implementation of the SDGs respectively. The Foundation will enhance the image of kasneb as a responsible corporate citizen and further publicise the qualifications offered by kasneb across the country.

In furtherance of the above mandate, the Board of kasneb hereby invites applications from suitably qualified persons to fill the following vacant positions:

The Head of the KASNEB Foundation will be responsible for the day to day running of the KASNEB Foundation as outlined herein.

Please note:

• Only shortlisted and successful candidates will be contacted.
• Canvassing in any form will lead to automatic disqualification.
• Shortlisted candidates shall be required to produce originals of their National Identity Card, academic and professional certificates during the interviews.
• The Job descriptions and specifications are available on the kasneb website (www.kasneb.or.ke).
• Successful candidates (that is, those who have been appointed to the advertised positions) will be required to provide the following documents before the award of offer in compliance to Chapter 6 of the Constitution of Kenya, 2010:

• Valid Certificate of Good Conduct from the Directorate of Criminal Investigations (DCI).
• Clearance from the Ethics and Anti-Corruption Commission (EACC).
• Tax Compliance Certificate from Kenya Revenue Authority (KRA).
• Clearance Certificate from the Higher Education Loans Board (HELB).
• Clearance Certificate from an approved Credit Reference Bureau (CRB).

Application Procedure

Please submit your application through the link  https://forms.gle/FM1uVXPojRAhKAnN7 and attach your application letter, curriculum vitae, certified copies of transcripts, academic and professional certificates, national Identity card, testimonials, names and addresses of three referees by Wednesday, 13 September 2023  The application letter should indicate the “JOB TITLE AND REFERENCE NUMBER” of the position applied for.

Please note that all candidates will be expected to fill in the online application form. Physical applications will not be considered.

Secretary/Chief Executive Officer

Kasneb is an equal opportunity employer. Persons with disabilities are encouraged to apply and are required to submit a copy of a valid NCPWD Membership Card.

SUMMARY OF JOB SPECIFICATIONS, PERSONAL SPECIFICATIONS, KEY COMPETENCIES AND SKILLS

1. HEAD, KASNEB FOUNDATION, GRADE KASNEB 4 (1 POST) – HRM/KF/HKF/8/23
   1. Job specifications

Reporting to the Trust Secretary/ Board of Trustees, the job holder will be   responsible for:

• Advising the Board and Management on all Foundation matters.
• Plans, budgets, implements and evaluates activities to raise and acknowledge donations from donors.
• Developing, recommending, and administering policies, procedures and processes in support of Foundation goals and operations, in accordance with relevant legal parameters, and implementing and monitoring compliance with approved policies, procedures and processes.
• Undertaking Donor Mapping and management of relationships with donors, stakeholders and partners, including regular benchmarking with other established Foundations.
• Developing and overseeing multiple resource mobilization initiatives to meet annual revenue goals.
• Developing and monitoring the Foundation’s budget and financial plans; authorizes and approves Foundation expenditures; managing the annual external audit process and works with Foundation Board and Trust Secretary/ CEO kasneb to ensure the most advantageous investment plan.
• Preparing accountability Statements and maintaining Grant accounts.

Duties and Responsibilities entail assisting the Foundation in:

• Managing operations that support resource mobilization, such as database management; prospect research and management; donor acknowledgement and communication, establishment and management of fund agreements.
• Preparing in consultation with Trust Secretary the annual Foundation budget.
• Developing and overseeing the implementation of short-term, long-term and strategic planning and related performance measurements and tracking processes for the KASNEB Foundation in collaboration with the Foundation Board of Trustees and relevant committee, staff of kasneb and others as needed.
• Relaying the institutional messages effectively and persuasively to different groups and in varied form with guidance and as relayed from the Board of Trustees.
• Working with Marketing and Communications unit to create publicity materials and execute specialized projects.
• Supporting the Foundation Board and designated Board committee operations; developing agendas, related documentation and minutes for meetings.
• Participating in meetings, committees, taskforces and/or other related groups to communicate information regarding the Foundation and its initiatives.
• Understands and remains consistent with confidentiality laws of any and all donor information, as well as industry standards in resource mobilization (yearly training).
• Managing operations that support resource mobilization, such as database management; prospect research and management; donor acknowledgement and communication; and establishment and management of Fund agreements.
• Supervising the staff appointed to the KASNEB Foundation.
• Managing KASNEB Foundation activities in accordance with guidance from the Trustees, including donor record keeping and correspondence, research, planned giving, grant writing, overall support and overseeing periodic mailings. In addition, the Trust Secretary/CEO kasneb responds to inquiries from Training Institutions, the community, and/or external agencies and supervise administrative services.

Person Specifications

            For appointment to this grade, a candidate must have:

• The Head of Foundation requires a Bachelor’s degree in Social Sciences and accounting knowledge and Master’s degree in Business Administration, Non-profit Management or related field.
• Overall, a minimum of eight (8) years relevant work experience with at least three (3) years in Supervisory role.
• A further key consideration of a minimum of five (5) years of professional level resource mobilization experience or related experience, experience in Foundation Board development, annual giving, Foundation and corporate relations, personal solicitation of major gifts, capital campaign planning and implementation, volunteer training is required.
• Membership to any of the following recognized professional bodies: -ICPAK, ICIFA, ICS, or related relevant body.
• Certificate in Management Course lasting not less than four (4) weeks from a recognized institution.
• Proficiency in computer applications;
• Show merit and ability as reflected in work performance and results; and
• Fulfil the requirements of Chapter Six of the Constitution.

Key Competencies and Skills

• Excellent analytical skills; negotiation, interpersonal and communication skills
• Good understanding of Corporate Governance/board operations and management in public sector.
• Ability to develop and implement business strategies; resource mobilization, marketing and research strategies and techniques;
• Resource mobilization, marketing and research strategies and techniques.
• Foundation Board development principles and practices;
• Annual giving, corporate and Foundation relations, personal solicitation of major gifts, capital campaign planning and implementation, volunteer training and estate planning principles and practices;
• Non-profit and Foundation operations;
• Applicable knowledge of laws, rules and regulations;
• Policy and procedure development and administration principles and practices;
• Program management principles and practices;
• Budget administration principles and practices;
• Marketing principles;
• Grant management principles and practices;

Note: Consolidated salary: Minimum KSh.187,220     Maximum KSh.271,500

• SENIOR ACCOUNTANT, KASNEB FOUNDATION, GRADE KASNEB 5 (1 POST) HRM/KF/SA/8/23

The Senior Accountant of the KASNEB Foundation will be reporting to the Head of KASNEB Foundation on day to day running of the KASNEB Foundation as outlined herein.

• Job specifications

Reporting to the Head of KASNEB Foundation, the job holder will be responsible for:

• Monitoring expenditure of projects and programmes based on approved budgets on a periodic basis
• Ensuring safe custody of KASNEB Foundation financial record and assets
• Managing KASNEB Foundation cash flows and security of cheques.
• Preparing annual financial budget, provide technical support during budget making process by providing reliable up to date financial information of the Foundation.
• Preparing monthly, quarterly and annual financial report to the head of the KASNEB Foundation.
• Managing the commitments and Foundation’s expenditures within available budgetary provisions
• Preparing reports and follow up disbursement of Foundation funds
• Participating in resource mobilization initiatives of KASNEB Foundation by managing donor funds

Duties and Responsibilities entail assisting the Foundation in:

• Participating in the implementation of performance management system of the foundation
• Developing accounting policies, procedures, regulations and standards for operation and control purposes.
• Interpreting and implementing financial regulations and procedures, Treasury Circulars, letters and instructions from all governments agencies
• Ensuring    expenditures are within the voted allocations.
• Overseeing the preparation of financial reports
• Updating the general ledger and cash books
• Undertaking bank reconciliation by 2^nd of the following month.
• Extracting monthly trial balances by 3^rd of the following month.
• Ensuring compliance to applicable accounting standards, rules and regulations
• Maintaining accounting system and ensuring all processes/procedures are automated.
• Ensuring risk management in the area of operation
• Perform any other duties allocated to you.

Person Specifications

            For appointment to this grade, a candidate must have:

• The Senior Accountant requires a Bachelor’s degree in any of the following discipline, Commerce, Finance, Business Administration/Business Management (Accounting/Finance Option) or equivalent from recognized institution.
• Passed Part III or Advanced level of the Certified Public Accountant (CPA)K
• A minimum of four (4) years relevant experience or related experience, experience in Foundation Board development, annual giving, Foundation and corporate relations, personal solicitation of major gifts, capital campaign planning and implementation, volunteer training is required.
• Membership in good standing of the Institute of Certified Public Accountants of Kenya (ICPAK) or any other recognised professional body.
• Supervisory Course lasting not less than two (2) weeks.
• Proficiency in computer applications.
• Show merit and ability as reflected in work performance and results; and
• Fulfil the requirements of Chapter Six of the Constitution.

Key Competencies and Skills

• Excellent Planning skills, analytical skills; negotiation, interpersonal and communication skills.
• Good understanding of Corporate Governance and management in public sector.
• Ability to develop and implement business strategies; resource mobilization, marketing and research strategies and techniques;
• Good understanding of Corporate Governance and management in public sector;
• Applicable knowledge of laws, rules and regulations;
• Policy and procedure development and administration principles and practices
• Reporting skills

Note: Consolidated salary: Minimum KSh.137,300     Maximum KSh.207,700

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