The Embassy of the Republic of Korea in Nairobi is pleased to announce an exciting opportunity for a suitably qualified Kenyan professional to join the Consular Department as an Assistant and Receptionist. This role offers an engaging, dynamic, and challenging work environment within the heart of diplomatic services. If you are organized, communicative, and ready to contribute to international diplomacy, this could be the role for you.
About the Embassy
The Embassy of the Republic of Korea represents the South Korean government in Kenya and fosters strong bilateral relationships between the two nations. Through diplomatic services, visa issuance, and consular support, the Embassy plays a pivotal role in ensuring effective communication and collaboration between South Korea and Kenya.
Position Overview
The successful candidate for the position of Assistant and Receptionist will play a crucial role in the Embassy’s operations. Working under the supervision of the Consul, the role requires excellent organizational skills, flexibility, and the ability to manage multiple responsibilities. The position provides an opportunity to work in an international setting, liaise with key stakeholders, and contribute meaningfully to the Embassy’s mission.
Key Duties and Responsibilities
The Assistant and Receptionist will be responsible for the following:
- Coordination of Visa and Consular Services:
- Assisting applicants in processing visa applications.
- Managing consular inquiries and providing timely, accurate guidance.
- Reception and Front Desk Operations:
- Manning the reception area and serving as the first point of contact for visitors.
- Handling calls, emails, and in-person inquiries professionally and courteously.
- Liaison with Government Ministries and International Organizations:
- Facilitating effective communication between the Embassy and Kenyan government ministries, as well as other diplomatic missions and international organizations.
- Administrative Duties:
- Drafting official documents, including note verbales, letters, reports, and other communications.
- Maintaining organized records and managing document filing systems.
- Supporting general administrative tasks to ensure smooth daily operations.
- Event and Project Support:
- Assisting in planning and coordination of Embassy events and projects.
- Ensuring logistical arrangements for consular activities are effectively managed.
- Other Duties as Assigned:
- Performing additional administrative responsibilities as required by the Consul or the Embassy management.
Why Work with Us?
Joining the Embassy of the Republic of Korea offers numerous professional and personal growth opportunities:
- Dynamic Work Environment: Work in a multicultural and international setting, handling a variety of tasks that promote bilateral relations.
- Professional Growth: Gain invaluable experience in diplomacy, international relations, and administrative management.
- Meaningful Contribution: Be a part of impactful initiatives that strengthen cooperation between South Korea and Kenya.
- Competitive Work Conditions: Receive comprehensive training and opportunities to excel in a professional diplomatic environment.
Application Process
Interested candidates are invited to apply for this position by following these steps:
- Submit Your Application:
- Drop your application documents at the Embassy of the Republic of Korea, Reception, 1st Floor, MISHA Tower, Westlands Road, Compound #47.
- After submitting the physical documents, email the ‘Employment Application Information Sheet’ (available on the Embassy’s homepage) to [email protected] within 12 hours.
- Required Documents:
- A self-introduction letter.
- A copy of your National ID card.
- Your updated CV.
- Copies of education certificates and academic transcripts.
- Police clearance certificate.
- Career certificates and recommendation letters from previous employers.
- Qualification certificates mentioned in your CV.
- A copy of your NSSF and NHIF cards.
- Application Deadline:
- Submit your application by Friday, 29th November 2024, at 16:00. The Embassy reception is open from 8:00 am to 4:00 pm, Monday to Friday.
- Note on Selection Process:
- If you are not contacted by 13th December 2024, your application will not have been shortlisted.
- The Embassy reserves the right to cancel employment offers if documents are found to be falsified or if candidates are deemed medically unfit.
Key Dates to Remember
- Application Period: 18th to 29th November 2024
- Interviews: Between 9th and 13th December 2024
- Final Selection Notification: By 13th December 2024
- Expected Start Date: 2nd January 2025
Additional Information
- Applicants should demonstrate respect for ethical standards, data protection, and integrity throughout the application process.
- Excellent organizational, analytical, and communication skills are essential for success in this role.
- Knowledge of Korean language is an added advantage but not mandatory.
- The Embassy encourages applications from individuals with a strong work ethic, flexibility, and the ability to perform under pressure.
Contact Us
For any inquiries regarding the position or application process, you may contact the Embassy via:
- Phone: 020 361 5000
- Email: [email protected]
Closing Note
This is a unique opportunity to join the Embassy of the Republic of Korea in Nairobi and play a vital role in fostering international collaboration. If you’re a motivated individual with a passion for diplomacy and administrative excellence, we encourage you to apply.
Don’t miss out—submit your application today and take the first step toward an exciting career in international relations!
