Senior Administrative Specialist
Would you like to be part of the most international company in the world? A company operating in more than 220 countries worldwide and has been pioneering cross-border express shipping since 1969. Would you like to be part of a business that connects people across the globe and want to make a difference? Then waste no time and join our amazing team at DHL Group.
DHL Global Forwarding, Freight (DGFF) is the Group’s air, ocean, and road freight specialist. We offer standardized transport as well as highly specialized end-to-end solutions to customers in a wide range of industries globally.
DHL Global Forwarding Kenya has an opening for a Senior Administrative Specialist where you will be responsible for providing administrative support to the Country Management Teams and Human Resources in supporting the business objectives. Join us now in connecting people and improving lives.
In this Senior Administrative Specialist position
- You will manage office administration and other responsibilities i.e. Administrative and logistical support for flight bookings, hotel reservations, visas, work permits plus any support documentation required for expatriate and local staff including visitors, managing administration and contractual staff ensuring seamless service delivery.
- You will be executing a variety of tasks for the Cluster Head – managing active calendar of appointments; expense claims; preparing presentations; arranging complex and detailed travel plans, itineraries, meetings and agendas.
- You will be supporting the Cluster HR for all HR processes in country i.e. end to end employee life cycle, HR Operations, Learning and Development, Performance management processes, compensation and benefits activities, employee relations.
- You will support with country payroll activities working closely with the Finance Team.
- You will be responsible in managing employee data quality on the available HRIS systems.
- You will be managing and executing internal and external communication within set guidelines through a range of channels- preparing monthly newsletters, employee engagement reports, spot recognition nuggets, HR announcements, business operational changes, updating employee internal share point with resources that benefit staff.
- You will be managing engagement initiatives i.e. Staff engagement forums, Corporate Social Responsibility and Corporate Event Management.
- You will act as first point of contact for in country employees and Senior Management Team seeking guidance on the set HR Policies and processes.
- You will ensure that all Purchases are in line with the Procurement Policies and maintain the roster of approved suppliers and ensure they submit all required documentation.
Now, here’s what we need from you
- Bachelor’s Degree in Human Resources / Business Administration
- 3 – 4 years’ experience as a HR Officer / Office Administrator/Executive Assistant
- Confidentiality
- Attention to detail
- Good interpersonal skills
- Good financial skills
- Excellent Time management
- Analytical, organizational and motivational skills
- Proactiveness and be a self-starter
- Excellent Communication skills-spoken and written
- Software skills (Word, Excel, PowerPoint, etc.)
- Creativity
- Membership with IHRM will be an added advantage
We offer:
- Opportunities in a global company where you can contribute your ideas and skills to move towards our shared goals.
- Possible further career development
- Competitive salary
Why join DHL Global Forwarding?
We are part of DHL Group, the world’s leading logistics provider with operations in over 220 countries. Visit our career site on the web at https://www.logistics.dhl/us-en/home/careers.html
Our TOP EMPLOYER prestigious certification attests to our best-in-class efforts to attract and retain talent by fostering a positive work environment and encouraging personal and professional development among employees. The development of talented women in our organization will be a focus for us and an important part of our DGF Strategy 2025.
We aspire to become the undisputed leader in our industry, when people think of forwarding; we want them to think DGF because we have:
- The largest global network with more than ~30,000 passionate employees
- The most efficient processes and fastest response times
- The best solutions and best customer service
Our Vision: The Logistics Company for the World.
Our Mission: Excellence. Simply Delivered.
Our Purpose: Connecting People, improving lives.
Our Values: Respect & Results
Our Goals: Employer, Provider, and Investment of Choice, Living Responsibility
DHL Global Forwarding is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
Work Authorization
DHL Global Forwarding will only employ those who are legally authorized to work in Kenya. This is not a position for which visa sponsorship will be provided. Individuals who need sponsorship for work authorization, now or in the future, are not eligible for hire for this role.
