We look for an Administrative Assistant in the Administration Section, based in Nairobi, to work for Somalia Delegation under the supervision of the Section Head. After recruitment, the chosen candidate will occupy a specific Local Agent job as Category 2, for a job description that can evolve according to the needs.
Main Tasks
- Day to day coordination with co locators
- Invoicing extra pay per use aspects
- Ensure up to date information on point of contact and authorised users of co locators staff
Accounting:
- Monitor and manage expenses incurred for Somalia in collaboration with the local accountants.
- Ensure accurate financial documentation and compliance with EU financial procedures.
- Business trip coordination:
- Facilitate the planning and execution of business trips, including logistical arrangements.
- Coordinate lodging bookings in the compound in Somalia.
- Manage the invoicing process.
Tendering Procedures:
- Conduct tendering procedures for Somalia-based projects from the Kenya office.
- Oversee the procurement process, ensuring compliance with EU regulations.
- Coordinate the delivery of purchased items to Somalia.
Other administrative requirements:
- Handle protocol-related issues, including coordination of official visits and events.
- Ensure adherence to diplomatic protocols and procedures.
- Any other administrative requirement needed
Support to Head of Administration:
- Daily assistance to administrative procedures with the HoA in Somalia
- Provide backup support to the HoA base in Mogadishu during leaves.
- Undertake administrative responsibilities in Somalia during possible extended stays.
The workplace is Nairobi. This position requires frequent and regular travel to Somalia, with extended stays of up to one month at a time at least 6 times a year but maybe more according to the need. We offer a competitive position in a lively and multicultural environment. Full time of 37.5 hours per week (under flexible time regime), and remunerated according to a salary table in shillings, including a supplementary pension scheme and medical insurance, offered to employees and their families under certain conditions. Additional daily allowances during the trips to Mogadishu.
See full job advert below
Vacancy Announcement – DELKEN-02-2024 – Administrative Assistant.pdf
