The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Main purpose of job:
The Estates Officer will provide administrative support to the full Estates team to ensure compliance is upheld on Estates work. The Officer will be responsible for requisitioning on behalf of the Estates team as part of the purchase to pay process. The Officer will also be responsible for the updating and maintain of the property database, Plannon, for the Estates team to uphold our compliance on property record keeping.
The Estates Officer will be responsible for making small purchases for the Estates Team where the government procurement card should be used. They will ensure all purchases using the card are in compliance with financial policy.
The Officer will also be responsible for auditing and ensuring compliance with the Estates service delivery standards. They will work with the internal helpdesk team in updating clients on outstanding requests ensuring the Estates team is compliant with the SLAs and corporate charter.
The Estates Officer will contract manage smaller value contracts such as equipment maintenance contracts, Dry-cleaning Services, Exercise Equipment Maintenance. As well as deputising contract management for Fumigation and Waste Collection Services. They will lead the estates team in the programme delivery of waste management; generator fuelling and fumigation services ensuring services are well planned and communicated to the clients.
The Estates Officer will also line manager one S1 Furnishings Team Driver and 1 S2 Furnishings Assistant/Driver.
Essential qualifications, skills and experience
- University Degree and/or College Diploma
- Budget / Finance Experience of more than 1 year
- Office Support/Administration Experience
- Strong decision-making skills
- Willingness to take initiative in own work
- Proficient in computers