AMPATH Hiring Administrative Officer

POSITION: ADMINISTRATIVE OFFICER II – (1 POSITION)

SITE: AMPATH, MTRH

GRADE: RS 9

Reporting to the Managing Director, IIGH the incumbent will among others be responsible for the following:

Duties and Responsibilities;

• Serve as a primary point of direct administrative contact and liaison between the clinical and faculty leaders and the IU House/IIGH administrative office.
• Plan and coordinate logistics and schedules for visitors to AMPATH.
• In coordination with public relations staff from MTRH and Moi University, coordinate tours and other AMPATH-related activities for visitors.
• Provide administrative support for the clinical and faculty leaders, including managing the schedule/calendar for the clinical and faculty leads at the AMPATH consortium space, organizing the fireside chats, coordinate the google meet calendar and classes at the consortium space and dealing with administrative problems and inquiries as appropriate.
• Support the clinical and faculty leaders from outside of Kenya to have their immigration status and that of visiting international trainees updated by coordinating timely applications, tracking, renewal of work permits, visas, and special passes and other relevant documents.
• Support the clinical and faculty leaders by facilitating interdepartmental communications and interactions between AMPATH visitors.
• Invite visiting faculty by email to participate in weekly educational curriculum (global health talks, fireside chats).
• Share weekly schedule with visitors based on spreadsheet managed by the faculty members.
• In coordination with Moi University representatives, communicate with and support logistics for Moi University students traveling to the US.
• Coordinate and oversee the day-to-day management of supplies, equipment, and facilities at the consortium space, as appropriate, to include maintenance, inventory management, logistics, and related activities.
• Support students, faculty, and clinical leads in handling basic office tasks including, reporting, printing, and copying.
• Coordinate administrative tasks between the clinical and faculty leaders and the medical students e.g., organizing field trips, sharing important contacts, facilitating transportation.
• Performs miscellaneous job-related duties and assist in the coordination, supervision, and completion of other assigned duties and any special projects as appropriate.

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