Purpose of Job
The incumbent is responsible for: the effective management of the institute’s human and financial resources, properties, equipment and facilities ensuring the effective and timely implementation PAU Council and Rectorate decisions at the level of the Institute.
Main Functions
• Coordinate the PAUSTI activities and ensure timely delivery of set goals;
• Manage the work of the Office and supervise direct/indirect reports to ensure their effective performance as per organization’s performance management policy and system;
• Contribute in the design of strategies and policies consistent with the PAU’s goals, in order to address identified issues;
• Contribute to the development of the PAUSTI business continuity plan and ensure its implementation;
• Ensure risk management and recommend mitigation strategies;
• Develop new and expand on existing activities as components of the strategies and policies;
• Engage stakeholders within Members States and RECs in designing and implementing strategies;
• Represent the organization and explain its position at conferences;
• Mobilize resources from donors to implement strategies and activities;
• Contribute to the preparation of periodic financial and budget execution reports and monitor budget execution at division level.
Specific Responsibilities
• Play leadership role in liaising between the host university, host country and the PAU Rectorate and ensure effective co-ordination between the Coordinators of all Programme Departments and Centres under the Institute;
• Preside over the Annual General Meeting of the Coordinators of Programme Departments and Centres of the Institute to draw up the report of the Institute, including an activity report covering the work of the Institute submitted for consideration by the Rector and for decision-making by the PAU Senate;
• Regularly prepare and submit activity reports on the work of the Institute to the Rectorate;
• Report annually to the Rector on the individual academic accomplishments of academic and research staff employed at the Institute and its Centres;
• Ensure implementation and periodic monitoring of the PAU multi-annual strategic development plan at the level of the Institute, its Programme Departments and Centres;
• Oversee the preparations of the budget and financial reports of the institute;
• Ensure the commitment and release of funds for which provision has been made in the budget approved by the AU Executive Council and serve as the authorizing officer for the Institute;
• With the approval of the PAU Rector, sign agreements pertaining to voluntary donations or contributions from governments, national or international organizations, or any other private or public donor organization for the benefit of the Institute;
• Keep accurate records on the academic progress of each student and make recommendations to the relevant PAU organs for appropriate actions where necessary;
• Overall oversight and leadership in the activities of the examiners including appointment of Boards of Examiners or juries for postgraduate theses, projects or other related academic or research work;
• Supervise the planning and development of academic programs, policies, procedures and guidelines;
• Plan the evaluation and review of academic programs and curriculum;
• Liaise with national, regional, continental and international accreditation and quality assurance agencies;
• Coordinate the evaluation processes for faculty hiring, promotion, and tenure, and make recommendations;
• Participate as an ex-officio member of PAU council;
• Perform other related tasks and related responsibilities as may be assigned by the Rector PAU or as may be necessary for the efficient functioning of the Institute.
Academic Requirements and Relevant Experience
PhD holder and a full professor in the field of science, technology or engineering in a recognized university, with twelve (12) years of relevant post-graduate progressive academic experience of which seven (7) years at a senior academic leadership position, in a recognized university.
Having held the administrative positions of Head of Department, Dean or Vice-Dean of a faculty or Director of academic programs or their equivalent will be an added advantage.
The candidate must have a prominent academic profile with evidence of high quality research work in the course of his/her career.
Experience in fund-raising for international projects is desirable
A certification in project management would be an advantage.
Required Skills
• Highly conversant in the cultures and changing landscapes of higher education internationally;
• Working knowledge of policy analysis and development and programme/project management, implementation and monitoring;
• Strong background of research and publications, a prominent profile in the relevant academic community and a proven record of effective leadership and management experience at a senior level in an academic/research institution;
• Ability to communicate orally with strong interpersonal skills;
• Ability to express ideas and formulate plans by means of clear and effective writing and oral presentations;
• Ability to draft conceptual and detailed reports/papers and review/edit the work of others;
• Ability to prepare rationale with respect to key financial and administrative decisions;
• Ability to negotiate effectively;
• Ability to keep abreast of available technology and understand its applicability to the work of the Organization;
• Ability to actively seek, identify and apply appropriate technology to improve programme delivery;
• Good computer literacy;
• Proficiency in one of the AU official working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish); fluency in another AU language(s) is an added advantage.
Leadership Competencies
Strategic Perspective
Developing Others
Change Management
Managing Risk
Core Competencies
Building Relationships
Foster Accountability Culture
.Learning Orientation
Communicating with impact ….
Functional Competencies
Conceptual Thinking
Job Knowledge and information sharing
Drive for Results
Fosters Innovation
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TENURE OF APPOINTMENT:
The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.
GENDER MAINSTREAMING:
The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.
LANGUAGES:
Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage
REMUNERATION:
Indicative basic salary of US$ 50,746.00 (P5 Step1) per annum plus other related entitlements e.g. Post adjustment (42% of basic salary), Housing allowance US$ 21,240.00 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.
Applications must be submitted no later than September 16, 2024, 11h59 p.m. EAT.
-Only candidates who meet all job requirements and are selected for interviews will be contacted.
