PELUM Kenya Hiring Finance Officer

The Kenyan Chapter of Participatory Ecological Land Use Management (PELUM) Association is a national network of 63 Civil Society Organizations who work with small holder farmers in Kenya. The organization seeks to fill in the position of Finance Officer. The Finance Officer will be responsible for financial accounting, reporting, analysis and sub grant management. The position holder will be based at PELUM Kenya Country Secretariat Offices in Juja, Kenya. The Finance Officer will be reporting to the Head of Finance and Administration.

Key Roles and Responsibilities

• Responsible for financial accounting, reporting, financial analysis, monitoring and sub grant management
• Reviewing, verifying and processing funds requests for all payments and imprests. This will include review of MPESA payment request; reviews of project activities and initiating funds transfers and review and verification of support payment documents; process all payment receipts once received and process the payment in relevant forms (cash, MPESA or cheque)
• Responsible for Sub grant management ensuring compliance, timely reporting and financial monitoring of sub grantees.
• Post all accounting data into the sage accounting system
• Prepare final accounts for submission to the external auditors in accordance with the existing financial policies and procedures.
• Maintain an inventory record of control for all equipment and ensure effective maintenance
• Timely preparation and dispatch of cheques and processing of funds payment vouchers.
• Receive payroll data, review and process the monthly payroll on time
• Process all payroll related statutory payments, staff benefits (includes staff separations, medical, gratuity, insurances and returns and remit the amounts on time to relevant statutory bodies)
• Post all payroll related transactions in the SAGE accounting package
• Timely filing and maintenance of all payroll related documents
• Prepare allocated financial reports (financial reports, variance reports) on monthly, quarterly, annual and any ad hoc reports