The Opportunity
Save the Children International has an exciting opportunity for you to join our team as EA to COO in the UK or any existing Save the Children International office location (home based).
ROLE PURPOSE:
To provide comprehensive administrative and organisational support to the Chief Operating Officer (COO), ensuring efficiency and effectiveness in diary management, meeting preparation, and travel arrangements. The role exists to enable the COO to focus on strategic initiatives by managing day-to-day operational tasks autonomously while maintaining a high level of confidentiality and professionalism. By coordinating logistics and facilitating smooth communication, this role contributes to the overall success of our charity’s mission and objectives.
EXPERIENCE AND SKILLS
Essential
· Significant Experience in Diary Management: Proven track record of managing complex schedules and organising meetings at various levels of an organisation.
· Proficient Experience in Travel Planning: Demonstrated ability to plan and arrange comprehensive travel itineraries across multiple regions.
· Experience in Inbox Management: Ability to review, manage, and maintain a high-volume email inbox, flagging and responding to emails as appropriate.
· Considerable Experience in Document Preparation: Skilled in drafting, editing, and proof-reading a variety of professional documents, including Board and SLT papers.
· Experience in Organising Meetings and Events: Competence in preparing agendas, collating pre-reads, and incorporating relevant updates and feedback for departmental and leadership meetings.
· Experience in Managing Records: Proven proficiency in maintaining and updating departmental records with a focus on accuracy and confidentiality.
· Familiarity with Diversity, Equity, and Inclusion Policies: Understanding and application of DEI principles in daily operations and interactions.
· Exceptional Organisational Skills: Ability to prioritise tasks effectively, manage multiple activities simultaneously, and ensure all logistics are coordinated seamlessly.
· Strong Communication Skills: Both written and verbal, for drafting, proof-reading, and liaising with various stakeholders.
· Attention to Detail: Critical for maintaining departmental records, organising meetings, and managing complex travel itineraries.
· Problem-Solving Abilities: Ability to anticipate issues, troubleshoot problems independently, and offer creative solutions.
· Interpersonal Skills: Approachable demeanour, good listener, and able to build and maintain relationships with team members, partners, and other stakeholders.
· Confidentiality and Integrity: High level of discretion in handling sensitive information, consistent with the values and policies of SCI.
· Technological Proficiency: Familiarity with various communication and collaboration tools like Zoom, MS Teams, and document management systems.
We can offer circa £45,000 per annum (If based in UK) with an option of flexible working hours. If the role is based outside of the UK, National T&C (including pay) will apply.
This role can be based in any existing Save the Children International Regional or Country office location on approval, provided the successful candidate has proof of eligibility to work from the preferred location.
Where we Work – Where We Work | Save the Children International
The Organisation
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.
We are working towards three breakthroughs in how the world treats children by 2030:
- No child dies from preventable causes before their 5th birthday
- All children learn from a quality basic education and that,
- Violence against children is no longer tolerated
We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.
Application Information:
Please attach a copy of your CV and cover letter with your application and include details of your salary expectations. A copy of the full role profile can be found at www.savethechildren.net/careers/apply
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
All employees are expected to carry out their duties in accordance with our global anti-harassment policy.
Save the Children does not charge a fee at any stage of the recruitment process.
Job Description
Find out more about this role by downloading the job description Job description
23 Sep 2024
12 Oct 2024 – 02:59 EAT
Worldwide
Business Support
Fixed-term contract
Full-time
