The Embassy is seeking to recruit a resourceful, proactive and flexible individual with previous experience in a similar environment to fill the position of Consular Officer at the Embassy of Ireland
in Nairobi.
The Embassy of Ireland in Nairobi is accredited to Kenya, Eritrea, Somalia and Sudan.
The Consular Officer will work on all aspects of consular work for the Embassy of Ireland in Nairobi.
The Consular Officer will support the Embassy to provide a high quality, consistent and efficient level
of service to our citizens and clients who are living in, or visiting, Kenya and our other countries of
accreditation.
The Consular Officer will be required to develop a detailed knowledge of the various processes for
consular services – visa applications, passport applications, other consular services, as well as for the
provision of consular advice and assistance.
The Consular Officer will be required to be proficient in a range of ICT skills in order to be trained to
use the various software systems used by the Embassy.
The Consular Officer will be required to develop familiarity and understanding of the wider work of
the Embassy, to be familiar with the Mission’s Strategy and Business Plan, and more broadly with
the Department of Foreign Affairs High Level Goals and Objectives.
Roles and Responsibilities:
The precise range of duties will vary over time according to the needs of the Embassy, but will
include the following:
Consular Services Delivery and Monitoring
- Taking receipt of and processing visa applications for travel to Ireland, and liaising with Headquarters in Ireland, including the Department of Foreign Affairs and the Department of Justice on any issues;
- Taking receipt of and processing applications for passports, Foreign Birth Registrations, emergency travel documents, and other consular services as required;
- Assisting the diplomatic staff at the Embassy in providing consular assistance to Irish citizens and their families;
Records and Database Management
- Maintaining quality consular records in accordance with organisational policies;
- Compiling, editing and submitting reports on consular activities as required by the Embassy
and/or Department of Foreign Affairs; - Maintaining a sufficient stock of visa stickers, passport forms and other necessary
documentation, at all times;
Travel advice and security developments
- Remaining abreast of security developments and other issues of relevance to the Embassy’s consular and travel advice in relation to our countries of accreditation, and ensuring that the Embassy’s website and travel advice remains up to date.
Support functions
- Other duties as required from time to time and directed by the Ambassador and other diplomatic staff at the Embassy.
- There will be a requirement for some “on-call” work outside of regular office hours.
Desirable Skills and Experience:
- A good understanding of the role of the Department of Foreign Affairs of Ireland and the Embassy of Ireland in Kenya;
- The successful applicant will work alongside other employees of the Embassy, and will report directly to the Second Secretary at the Mission. Previous experience in a diplomatic mission is desirable;
- Further third level qualifications are an advantage, particularly in the areas of Business Administration of a field relevant to the work of the Embassy.