Administrative Assistant (KUSLO) Mombasa – In-house Applicants Only
The work schedule for this position is: Full Time (40 hours per week) Start date: Candidate must be able to begin working within a reasonable period of time (4 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
Salary:(KES) KSh2,632,247 – (KES) KSh4,474,828/Per Year
Series/Grade:LE – 0105 – 8
Agency:Embassy Nairobi
Position Info:
Location:Nairobi, KE
Close Date:
(MM/DD/YYYY)08/27/2024
Duties
The Admin Assistant KUSLO Liaison Lead in Mombasa serves as a crucial link between U.S. government entities, Kenyan ministries/agencies, and the military. This role involves coordinating logistical needs for military operations, establishing, and maintaining relationships with government officials, and analyzing developments in defense sectors. Additionally, responsibilities include overseeing shipping and customs operations, managing facilities, and supporting air transportation activities at Moi International Airport. This role demands strong organizational skills and the ability to navigate complex logistical and administrative tasks effectively.
Qualifications and Evaluations
Requirements:
EXPERIENCE:
Minimum of four (3) years’ experience in the field of airfield operations, facility management, government administration or logistics is required.
An additional one (1) year of supervisory experience is required
JOB KNOWLEDGE:
-Administrative duties, Scheduling and coordinating meetings
-Knowledge in airfield, Port operation
-Kenya Ministry of Defense and Ministry of Foreign Affairs operations.
-Knowledge in aircraft handling equipment particularly ForkliftEducation Requirements:
Bachelor’s degree in social sciences, logistics, management, or public administration or host country equivalent is required.Evaluations:
LANGUAGE:
English Level 4 – Fluent; written/spoken, including the ability to translate.
Kiswahili Level 4 – Fluent; written/spoken, including the ability to translate.
SKILLS AND ABILITIES:
Must possess excellent supervisory and management skills and the ability to deal with people effectively and diplomatically,
teamwork, leadership skills. Proficient in Microsoft Office application suite, including Outlook, Word, and Excel. Must have a valid current driving license. Must have had a valid driver license for a minimum of five (5) years
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.Qualifications:
All applicants under consideration will be required to pass medical and security certifications.
Benefits and Other Info
Benefits:Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Nairobi, Kenya may receive a compensation package that may include health, separation, and other benefits.
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.Other Information:
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
How to Apply
How to Apply:
All candidates must be able to obtain and hold a Police Clearance Certificate.
To apply for this position, click the “Submit Application” button. For more information on how to apply visit the Mission internet site.Required Documents:
To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.
All Applicants:
• Residency and/or Work Permit
• Bachelor’s degree in social sciences, logistics, management, or public administration or host country equivalent
• Curriculum Vitae (CV)
• Driver’s License (With 5 years driving experience)
Eligible Family Member Applicants:
• Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
• Passport copy
• DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)Next Steps:
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
Thank you for your application and your interest in working at the U.S. Mission in Nairobi, Kenya.
