Office Management Assistant – USEFMs Only All Agencies
Announcement Number: Nairobi-2024-082
Hiring Agency: Embassy Nairobi
Position Title: Office Management Assistant
Open Period: 07/25/2024 – 08/08/2024
Vacancy Time Zone: GMT+3
Series/Grade: FP – 0120 8
Salary: Not Specified
Work Schedule: Part-time (20 hours per week)
Promotion Potential: FP-8
Duty Location: Nairobi, KE
Telework Eligible: No
Security Clearance Required: Secret/Confidential Clearance
Appointment Type: Temporary (Not to Exceed 5 years)
Supervisory Position: No
Relocation Expenses Reimbursed: No
Travel Required: Not Required
Overview
Hiring Path: Open to the public
Who May Apply: U.S. Citizen Eligible Family Members (USEFMs) – All Agencies
Start Date: Candidate must start within a reasonable period of time post-authorization and clearances.
Duties
The incumbent performs clerical and administrative duties as the Office Management Assistant (OMA) for the Regional Security Office (RSO) pertaining to a multitude of RSO administrative items, both classified and unclassified.
The incumbent will need to work independently and possess strong communication skills as the incumbent will be in contact with many diverse individuals on a daily basis.
Incumbent will require unescorted access to the Control Access Area (CAA) and a Secret security clearance for most posts, although a Top Secret clearance may be required in certain instances where Post requires it. Position is part-time, 20 hours per week.
Qualifications and Evaluations
Requirements:
- Experience: Two years of administrative experience which would include some of the following types of administrative duties: filing, scanning, scheduling appointments/meetings, maintaining calendars, ordering office supplies, making travel arrangements, and receiving telephone calls.
- Education: Completion of high school is required.
- Language Proficiency: English (Fluent) Reading/Writing/Speaking is required. (This may be tested).
- EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
- Qualifications: All applicants under consideration will be required to pass security certifications.
Benefits and Other Info
Agency Benefits: For EFMs, benefits should be discussed with the Human Resources Office. The pay plan is assigned at the time of the conditional offer letter by the HR Office.
Other Information:
- HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
- HIRING PREFERENCE ORDER:
- AEFM / USEFM who is a preference-eligible U.S. Veteran*
- AEFM / USEFM
- FS on LWOP and CS with reemployment rights**
- Required Documentation for Preference-Eligible U.S. Veterans:
- DD-214, equivalent documentation, or certification from the armed forces.
- Important: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.
- A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant.
- The certification letter should be on the letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
- Other Considerations: Current employees who used a hiring preference to gain employment who are within their first 90 calendar days of employment are not eligible to apply. Candidates with a hiring preference who have already accepted a conditional offer of employment may NOT be extended a second conditional offer of employment unless and until they withdraw their candidacy for the first position in writing.
- The following may also be considered when determining successful candidacy: nepotism, conflicts of interest, budget, etc. Candidates with veteran preference who wish to invoke preference for this position must inform HR via writing – NairobiHRAmericanServices@gov.
How to Apply
Application Link: U.S. Embassy Nairobi Jobs
Required Documents:
- Copy of Sponsor’s Orders/Assignment Notification (or equivalent).
- DD-214 or other supporting documentation (if applicable).
- SF-50 (if applicable).
- High School Diploma.
- Passport.
Next Steps: Applicants who are selected for an interview will be contacted via email.
For Further Information: The complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
For More Info:
- HR Section
- 000-000-0000
- [email protected]
Thank you for your interest in working at the U.S. Mission in Nairobi, Kenya.