DEADLINE FOR APPLICATIONS18 August 2024-23:59-GMT+03:00 East Africa Time (Nairobi)
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
Are you interested in further developing your professional experience while contributing to ending global hunger? Are you passionate about helping those in need? Would you like to join a global organization investing in its people?
If so, an exciting & fulfilling career awaits you!!! Join our diverse and passionate team that works on varied and international projects directly contributing to saving & changing millions of lives around the globe.
ABOUT WFP
The United Nations World Food Programme (WFP), a highly prestigious, reputable & world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.
WHY JOIN WFP?
- WFP is a 2020 Nobel Peace Prize Laureate.
- WFP offers a highly inclusive, diverse, and multicultural working environment.
- WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
- A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
- We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
About WFP
The United Nations World Food Programme (WFP) is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.
WFP in Kenya has worked in partnership with the Government of Kenya for over 40 years. Its role has evolved from primarily delivering food assistance (saving lives) focusing on providing immediate and ongoing support to boost food access and availability and to medium- to long-term action (changing lives) aiming to build climate-resilient food systems. In June 2023, this partnership was renewed through WFP Kenya’s Country Strategic Plan (CSP, 2023-2027), through which WFP will continue to support the Government of Kenya in addressing food security and nutrition challenges within the framework of Kenya’s Vision 2030 and to support the achievement of Sustainable Development Goal 2 (SDG2) – Zero Hunger.
Background
WFP Kenya is delivering its support to the Government by improving access to food for Refugees, asylum seekers, and food insecure populations in emergency contexts (Strategic Outcome 1), strengthening food systems and building the resilience of food and risk-prone populations in Kenya (Strategic Outcome 2), strengthening national and county institutions have in place stronger, more inclusive innovative policies, systems and capacities and enhancing global partnerships so that government at national and county levels (Strategic Outcome 3), UN agencies, humanitarian and development actors, have access to and benefit from clean, effective and efficient supply chain services during crisis (Strategic Outcome 4).
Under Strategic Outcome 1, there is one cross-cutting coordination function in the country office on “Anticipatory Action” and three activities a) Activity 1: Provide food assistance and nutrient-rich commodities to refugees in Dadaab and Kakuma camps, Kalobeyei settlement, and surrounding host communities. b) Activity 2: Provide capacity strengthening and technical support to refugees in Dadaab and Kakuma camps, Kalobeyei settlement, and surrounding host communities to enhance self-reliance. Activity 3: Provide food assistance, nutrient-rich commodities, and SBCC to vulnerable Kenyan populations in emergency contexts.
The Business Support Assistant position is critical in delivering a wide range of business support processes, and activities that facilitate effective service delivery for Strategic Outcome 1. This position will be under the direct supervision of the Outcome Manager and will work closely with managers for refugee humanitarian assistance, refugee resilience building and relief assistance for Kenya.
KEY ACCOUNTABILITIES (not all-inclusive):
Office Administration and Management
- Plan and deliver the unit’s administrative services including office supplies and stationery, timely.
- As the travel focal point – contribute to the overall development, planning, and implementation of travel and related administrative processes through the SOP ensuring adherence to rules and regulations.
- Collect and perform basic analysis of data to contribute to quality business information management.
- Consolidate and manage leave plans for the unit.
- Facilitate unit meetings and workshops by providing relevant administrative support such as secure meeting rooms and workshop venues, drafting guidance notes for travel, and drafting relevant communication for participants among others.
- In liaison with the Administration Unit, ensure that the office facilities are in good condition.
- Report any breakages or malfunctions in the office, organize cleaning services and appropriate repairs.
- Manage and maintain office records and databases, to ensure information is organized and readily available for staff to support the effective work in the unit.
- Proofread correspondence, memos, notes for the record etc., making changes in line with established guidelines where appropriate and route for signature.
- Respond to standard queries and provide timely and accurate guidance.
- Process and manage routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.
Cash Assistance Delivery Support
- Contribute to the planning and delivery of cash assistance delivery to beneficiaries.
- Ensure that all planning actions are performed on the corporate cash delivery systems for the timely transfer of cash to beneficiaries.
- Liaison with the relevant activity managers to monitor the availability of funds for monthly cash transfers and communicate any breaks in time for prompt resolution.
- Ensure that Purchase Requests (PRs), Purchase Orders (POs) and related contracts and supporting documentation are in place for the timely delivery of cash.
Procurement
- Coordinates field offices and other staff in the unit to compile the annual procurement projections and assist procurement with the assessment and selection of suppliers for service and equipment maintenance.
- As the focal point for SO1Micro Purchase Order (MPO) ensure micro procurements are done in adherence to the Standard Operating Procedure (SOP).
- Raise Purchase Requests and ensure all purchases are made within approved cost limitations that they are traced, tracked, and expedited and received.
- near ViReceive, invoices/manifest and verify receipts of goods, pouches and other supplies. Dispatch goods/items to various field locations accordingly.
QUALIFICATIONS AND EXPERIENCE:
Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
Experience: Five or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.
Knowledge and Skills:
• Knowledge of specialized common business practices and methods, gained through relevant technical training and experience.
• Ability to develop and maintain relationships with a range of individuals in order to provide a high-quality support service.
• Ability to carry out basic data analysis and independently rectify problems requiring attention.
• Ability to monitor and record financial transactions.
• Good communication skills required to give and receive information and work with a variety of individuals.
• Ability to maintain confidentiality
Language:
Fluency in both oral and written communication in English
Contract Details
Type of contract: Fixed Term
Unit / Division: Refugee Transition and Emergency Response
Duty station (City, Country): Nairobi, Kenya
Duration: 12 Months (With possibility of Extension)
Deadline for Applications
The deadline for application is 11.59 pm EAT Time on 19 August 2024.
WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
Click here to access WFP Leadership Framework
REASONABLE ACCOMMODATION
WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at [email protected]. Our DEI team is here to ensure your full participation in our recruitment process.
NO FEE DISCLAIMER
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
- We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
- Once your profile is completed, please apply, and submit your application.
- Please make sure you upload your professional CV in the English language
- Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
- Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
- Please contact us at [email protected] in case you face any challenges with submitting your application
- Only shortlisted candidates will be notified
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.