U.S. Embassy Nairobi Hiring Administrative Management Assistant

Duties

Performs construction project inspections and assists the Facility Manager (FM) with oversight of locally employed staff and American escorts in the Facility Management Office (FAC). In accordance with the local building code and safety requirements, oversees maintenance and construction projects in Government owned and leased properties. Serve as Contracting Officer Representative (COR) on construction and maintenance contracts for FAC.

Manages the staff responsible for work orders and authorizing procurement requests. Partners with the FM to provide direction and managerial functions to support FAC staff. Assist with performance management, conduct reviews, and hiring. The jobholder will be directly supervised by the Senior Facility Manager. This position requires a Top Secret Security Clearance.

Qualifications and Evaluations

Requirements:

Option 1

Education: Two years of college studies is required.

EXPERIENCE: Minimum of 3 years of experience in facility management, maintenance operations, construction, or real estate property management, including managing multidisciplinary personnel is required.

Option 2 (Substitution)

EDUCATION & EXPERIENCE: Secondary School Plus 5 years’ experience in facility management, maintenance operations, construction, or real estate property management, including managing multidisciplinary personnel is required.

JOB KNOWLEDGE: Understanding of construction principles and construction drawings is required. Working knowledge of maintenance operations and procedures, international building codes and inspection practices is required. Knowledge of general safety principles that apply to work and living spaces is required.Education Requirements:

Option 1

Education: Two years of college studies is required.

EXPERIENCE: Minimum of 3 years of experience in facility management, maintenance operations, construction, or real estate property management, including managing multidisciplinary personnel is required.

Option 2 (Substitution)

EDUCATION & EXPERIENCE: Secondary School Plus 5 years’ experience in facility management, maintenance operations, construction, or real estate property management, including managing multidisciplinary personnel is required.
Evaluations:

LANGUAGE: English Level IV (Fluent) Reading/speaking /writing is required.

SKILLS AND ABILITIES: Advanced managerial, supervision and scheduling skills. Ability to effectively delegate as appropriate and provide technical and organizational guidance during time-sensitive situations. Have excellent project management and organizational skills.

Excellent customer service skills. Ability to write statements of work, staff notices, and performance management documents. The jobholder must have a valid Kenyan drivers license. Proficiency in the Microsoft Office Suite. Ability to use DOS proprietary software (ILMS/Ariba/MyServices/GMMS).

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.Qualifications:

All applicants under consideration will be required to pass security certifications.

Benefits and Other Info

Benefits:Agency Benefits:

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.Other Information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. 

A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant.

The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given. 

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

FURTHER, THE FOLLOWING APPLY TO EFMs, USEFMs, and AEFMs ONLY:

1. Current employees who used a hiring preference to gain employment who are within their first 90 calendar days of employment are not eligible to apply.
2. Candidates with a hiring preference who have already accepted a conditional offer of employment may NOT be extended a second conditional offer of employment unless and until they withdraw their candidacy for the first position in writing.
3. The following may also be considered when determining successful candidacy: nepotism, conflicts of interest, budget, etc.

How to Apply

How to Apply:

All candidates must be able to obtain and hold a Top Secret clearance. 

Interested candidates for this position must submit their application to the following link for consideration https://erajobs.state.gov/dos-era/ken/vacancysearch/searchVacancies.hms Required Documents:

In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.

• Copy of Orders/Assignment Notification (or equivalent)
• College transcripts
• High School Diploma
• Certificate or License (if applicable)
• DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)
• Drivers license
• Passport

CANDIDATES WITH VETERAN PREFERENCE WHO WISH TO INVOKE PREFERENCE FOR THIS POSITION MUST INFORM HR OF THIS INTENTION IN WRITING Next Steps:

Applicants who are selected for an interview will be contacted via email. 

For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Nairobi.

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