Reference number: 202438
Job status: In-progress
Job category: Local Position
Duty station: Nairobi, Kenya
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CIFOR-ICRAF
The Center for International Forestry Research (CIFOR) and World Agroforestry (ICRAF) envision a more equitable world where trees in all landscapes, from drylands to the humid tropics, enhance the environment and well-being for all.
CIFOR and ICRAF are non-profit science institutions that build and apply evidence to today’s most pressing challenges, including energy insecurity and the climate and biodiversity crises.
Over a combined total of 65 years, we have built vast knowledge on forests and trees outside of forests in agricultural landscapes (agroforestry). Using a multidisciplinary approach, we seek to improve lives and to protect and restore ecosystems.
Our work focuses on innovative research, partnering for impact, and engaging with stakeholders on policies and practices to benefit people and the planet. Founded in 1993 and 1978, CIFOR and ICRAF are members of CGIAR, a global research partnership for a food secure future dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources.
CIFOR-ICRAF is looking for a
Program Analyst CIMMYT
Overview
The Program Analyst will provide administrative and analytical support to the Associate Program Director (APD) and as part of a regional team, assist in the management and coordination of program activities. The role includes internal and external stakeholder management, project coordination, and operational support.
Duties and responsibilities
Administrative and Operational Support to Associate Program Director (APD):
· Provide administrative support to the APD, including processing budget requisitions, and reconciliations
· Plan meetings, ensure minutes are taken, and properly filed for reference.
· Act as a liaison for APD with internal and external stakeholders, ensuring effective communication and collaboration.
· Maintain a calendar of project key milestones and ensure timely reminders are sent to project leads
· Participate in systems improvement efforts by observing, documenting, and reviewing current workflows, collecting feedback from stakeholders, and proposing improvements.
Project Management Support
· Provide project management support including supporting special initiatives.
· As directed, coordinate with the APD, Program Managers, Project Leaders and Senior Scientists to ensure best practices for project management.
· Ensure all documentation and activities for closing projects adhere to agreed standards including proper archiving in collaboration with relevant project management units
Program Analysis Support
As a contributing member of Program Administrative, Finance and HR Team; perform the following functions:
· Conduct multi-topic analytics on a monthly basis as requested by APD or Program Director through APD.
· Work closely with other CIMMYT units at regional and HQ level to promote functional collaboration and efficient workflows
· Manage credit card clearances, ensuring timely and accurate processing
· Assist in the preparation of draft project budget proposals for new projects and conduct budget revisions for existing projects as needed
· Identify and flag areas needing attention for action.
Any other duties as assigned by Supervisor in the interest of proper program functioning and efficiency.
Requirements
- Bachelor’s degree in Business Administration, Finance, Project Management, or a related field.
- Proven experience in project management, finance, or administrative support roles.
- Strong organizational and analytical skills.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite and project management software.
- At least 3 years post-graduation experience.
Education, knowledge and experience
•Bachelor’s degree in Business Administration, Finance, Project Management, or a related field.
•Proven experience in project management, finance, or administrative support roles.
•Strong organizational and analytical skills.
•Excellent communication and interpersonal skills.
•Proficiency in Microsoft Office Suite and project management software.
•At least 3 years post-graduation experience.
Terms and conditions
•This is a Locally Recruited Staff (LRS) position and on competitive remuneration in local currency, commensurate with skills and experience.
•The appointment will be for a period of two (2) years, inclusive of a six-month probationary period, with the possibility of extension contingent upon performance, continued relevance of the position and available resources.
•The duty station will be in Nairobi, Kenya.
Application process
The application deadline is 11 Aug 2024
We will acknowledge all applications, but will contact only short-listed candidates.