PCEA Kikuyu Hospital Hiring Hostel Matron

VACANCY

PCEA Kikuyu Hospital, one of the leading Mission Hospitals, works to promote the well-being of all people through provision of affordable, comprehensive healthcare services while witnessing the Love of Christ through healing. We provide specialized services in: – Ophthalmic, Orthopedic and Dental, as well as General Medical services.

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Job Title: Hostel Matron

Reports to: Principal School of Nursing

Job Summary

The purpose of Hostel Matron is intended to create a safe, supportive, and conducive living environment where students can thrive academically, socially, and personally.

Duties and responsibilities

Students Welfare:

• Ensure the students hostel environment is academically and socially conducive to learning.
• Create a welcoming and supportive environment for hostel students.
• Help to settle in all new boarders and participate in orientation process, ensuring as far as possible that any settling in problems are resolved.
• Promote a sense of community and foster positive relationships among students.
• Address and resolve any conflicts or issues that arise between students
• Provide guidance, support, and assistance to students as needed.
• Ensure the hostel environment is conducive to the health and well-being of students.

Emergency Response:

• In the event of an emergency such as fire, natural disaster, or medical crisis, the warden plays a crucial role in coordinating evacuation procedures, providing assistance to students, and liaising with emergency services as needed.
• Keeps detailed records of any significant illnesses / injuries encountered by boarders and oversee their recovery, and monitoring as necessary.
• In case of emergency, such as illness, he/she will ensure timely arrangements for treatment and communication with the Principal.

Policies, Rules and Regulations:

• Establish and communicate hostel rules and regulations to students.
• Enforce compliance with rules and address any violations or misconduct promptly and implementing appropriate disciplinary measures when necessary
• Maintain discipline and ensure a respectful and harmonious living environment.
• Setting expectations for behavior
• Ensures maintenance of discipline and decorum in the common room.
• Pursue, at an appropriate level, all complaints relating to common room items like television.
• Resolve day-to-day issues of the hostel and keep log of all complaints made by students and follow up with the principal for corrective measures
• Ensure no illegal activities are conducted in the hostel premises including but not limited to use of illicit drugs.
• Take appropriate action against such misbehavior and disciplinary issues of the students.

Safety and Security:

• Implement and enforce safety and security protocols within the hostel premises.
• Conduct regular inspections to ensure compliance with safety standards.
• Respond promptly to emergencies and take appropriate action.
• Collaborate with relevant authorities or emergency services when necessary.
• Oversee the overall security of the hostel premises.
• Monitor hostel entry and exit points, ensuring that only authorized individuals are allowed in
• Take necessary steps to prevent unauthorized access and coordinate his/her responsibility with the Security Officers.
• Conduct regular inspection of the dining hall, especially when students take their meals and enforce discipline and decorum in the dining hall.

Maintenance and Repairs:

• Conduct regular inspections to identify maintenance needs or safety hazards.
• Undertake daily room inspections, ensuring that rooms are kept to a good standard and to identify any hygiene and cleaning concerns.
• Coordinate and oversee routine maintenance and repairs of the hostel premises.
• Promote adherence to hostel policies and procedures
• Liaise with internal and approved external contractors or vendors for repairs and maintenance services.
• Ensure cleanliness and hygiene standards are upheld throughout the hostel.
• Supervise all the activities in the hostel including upkeep of the facility, and general wellbeing of the students
• Periodically verify hostel furniture and fittings and liaise with services manage for fixing.
• Ensure the hostel facilities are used appropriated and are not misused or damaged.
• Ensure that the overall ambience of the hostel premises remains worth living

Administrative Tasks:

• Manage the hostel registration process, including check-ins and check-outs.
• Maintain accurate records of students, bookings, and occupancy rates.
• Coordinate room assignments and maintain an updated inventory of hostel facilities.
• Complete administrative tasks such as reports, incidents reports
• Verify financial transactions such as payment of accommodation fee and managing expenses.

Communication/Liaison/reporting:

• Serve as a point of contact between the students, school administration and external stakeholders such as parents/guardians. Effective communication skills are essential for conveying important information, addressing concerns, and maintaining positive relationships with all parties involved.
• Maintain effective communication channels with students and hostel management.
• Provide regular reports to the management regarding hostel operations and issues.
• Address inquiries, concerns, or feedback from students and their guardians.
• Collaborate with other staff members to ensure seamless coordination.
• liaise with the principal and finance to ensure clearance of finalists students before graduation.

Essential Qualifications

Academic and Professional Qualification

• Diploma in Housekeeping
• KCSE certificate
• Prior experience in hostel management, student housing, or a similar role.

Experience

• Minimum of 3 years experience in managing a hostel.

General skills and Personal Attributes

• Prior experience in hostel management, student housing, or a similar role.
• Strong interpersonal and communication skills to interact effectively with diverse students.
• Maturity with excellent organizational and problem-solving abilities.
• Knowledge of safety and security procedures and ability to respond to emergencies.
• Familiarity with relevant legislation and regulations related to hostel management.
• Proficient computer skills for maintaining records and managing administrative tasks.
• Ability to work flexible hours, including evenings and weekends if required.
• Empathy, patience, and a genuine interest in supporting residents’ well-being.

How to Apply:

For more details and how to apply, please visit the Hospital website.

Website: www.pceakikuyuhospital.org

Application deadline will be on 24^th October 2024. Only shortlisted candidates will be contacted.

PCEA Kikuyu Hospital is an equal opportunity employer. We celebrate diversity and are committed to creating an all-inclusive environment for our employees, clients, partners and the community.

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